Support Services Coordinator - Marietta

Georgia Department of Revenue • Marietta, GA

1d

About The Position

The Georgia Department of Defense Administrative Services Branch is seeking a detail-oriented, highly organized Support Services Coordinator to work in the Postal Operations Center of the Georgia Army National Guard. The role performs state administrative functions and provides technical and administrative support for services such as mail management and distribution, records management, reprographics, privacy and freedom of information acts, printing services, publications, supply, micrographics, administrative budgeting, military correspondence, forms management, and field printing.

The coordinator helps organize administrative functions across operating components, identifies and reports problems and needs, provides input on required resources including budget, and helps develop staff, facilities, and procedures. The role also uses branch operating funds for the stockroom, property maintenance, and other reimbursable accounts, with particular attention to administrative support for newly established programs.

As a printing assistant, the coordinator supports printing services for the state headquarters and subordinate units, including the state's printing, duplicating, and copier programs. In-house production is limited to jobs of no more than two colors and an aggregate of no more than 25,000 impressions. The position may help assess copier capabilities against production requirements and recommend equipment upgrades, downgrades, or consolidation into copy centers.

The coordinator assists with accountability and maintenance of assigned equipment, supplies, resources, and vehicles; supports safety briefings and related documentation; helps ensure OSHA compliance and vehicle preventive-maintenance documentation; performs user maintenance; and helps ensure relevant shop work is conducted during inclement weather. Other duties may be assigned.

A valid secret clearance, or the ability to obtain one, and a valid driver's license are required. Applicants must be eligible to work in the U.S. and able to perform the essential functions of the job with or without reasonable accommodation. Background checks are required.

Requirements

• High school diploma or GED and two years of job-related experience.
• A valid secret clearance or the ability to obtain one.
• A valid driver's license.
• Eligible to work in the U.S.
• Able to perform the essential functions of the job with or without reasonable accommodation.

Nice To Haves

• Knowledge of office computer equipment and support-system software used to streamline administrative services for mail, including bar coding, tracking, and presorting, and for digitally archiving records.
• A bachelor's degree in a related field; or an associate degree in a related field and one year of related experience; or a high school diploma or GED and two years of related experience.

Responsibilities

• Perform administrative functions and provide technical and administrative support for state administrative services, including mail, records, reprographics, printing, publications, supply, correspondence, forms, and budgeting.
• Help coordinate administrative functions across operating components, identify and report problems and needs, and provide input on required resources, including budget.
• Help develop staff, facilities, and procedures to carry out administrative programs, particularly for newly established programs.
• Use allocated branch funds for operations, including the stockroom, property maintenance, and other reimbursable accounts.
• Provide printing services for the National Guard state headquarters and subordinate units, and assist with state printing, duplicating, and copier programs.
• Help evaluate copier equipment capabilities against production requirements and recommend equipment changes or consolidation into copy centers.
• Assist with accountability and maintenance of assigned equipment, supplies, resources, and vehicles.
• Assist with safety briefings and documentation, and help ensure compliance with OSHA requirements and vehicle preventive-maintenance documentation.
• Perform preventive and periodic user maintenance of assigned equipment and vehicles.
• Assist in ensuring relevant shop work is conducted during inclement weather.
• Perform other duties as assigned.

Benefits

• Vacation leave: 10 hours per month (15 days each year).
• Sick leave: 10 hours per month (15 days each year).
• 13 paid holidays authorized by the State of Georgia.
• 401(k) plan with an employer matching contribution.
• ERS defined benefit pension plan.
• Optional 457 retirement plans.
• Elective medical, dental, vision, legal, and critical illness insurance.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED