Support Services Coordinator

Fujifilm•Cypress, CA

1d•$25 - $28•Onsite

About The Position

The Support Services Coordinator coordinates and performs mailroom services, facility and office equipment and supplies management, and building operations and maintenance. The role works with minimum direction and interacts professionally and confidently with employees at all levels, internal and external customers, and vendors. It assists with supply purchasing, inventory, budget management, and order approval, administers the internal recycling program, and identifies potential repair and maintenance needs. The position also provides backup for the Regional Facilities Manager in their absence. Responsibilities are divided approximately as follows: Mailroom Services (30%), Office and Facilities Supplies (20%), Building Operations and Maintenance (25%), and Administrative and Special Projects (25%). The stated shift options are 8:00 a.m.–4:30 p.m. or 8:30 a.m.–5:00 p.m.

Requirements

High school education or equivalent work experience.
Minimum 3 years of experience.
Mailroom and mailing systems experience.
Detail-oriented with acute attention to detail.
Must be able to lift 50 lbs.

Nice To Haves

Microsoft Outlook experience, including email and calendar.
Proficiency in Excel and Word.
PowerPoint experience.

Responsibilities

Process, ship, receive, and deliver mail and packages, and procure appropriate shipping supplies.
Pick up, log, sort, and distribute incoming mail and packages to the appropriate areas; meter and ship outgoing mail and FedEx packages and take them to pickup points.
Handle confidential mail and other information accessed as part of the position.
Maintain facility-related supplies and inventory levels, including coffee supplies, copy paper, office supplies, ink and toner, shipping materials, and lighting supplies; distribute supplies as needed.
Coordinate maintenance and repairs for miscellaneous office equipment and contact outside service vendors as needed.
Maintain building equipment and records for invoicing; perform small repairs and replace lighting, including changing light bulbs using a ladder.
Contact vendors for repairs and maintenance, alert cleaning staff to special needs, and accompany vendors accessing building systems for inspections, meter reads, and maintenance.
Perform basic programming changes to the HVAC BAS system and inspect emergency lights, fire extinguishers, and eyewash stations.
Obtain and enter meter readings for print and copy equipment.
Administer the internal recycling program for universal waste, batteries, toners, and ink cartridges.
Process special mailing and shipping projects for Graphics and HR, as well as building-wide distributions.
Assist with supply budget management, place orders, and approve purchases from internal customers as appropriate.
Assist with confidential document disposal, including scheduled shredding according to the retention policy.
Assist with ISO inspections and participate in the ISO Core Team to support its objectives.
Assist with emergency drills, provide backup for the Regional Facilities Manager in their absence, and set up conference rooms for meetings.