Support Services Coord II

State of Utah • Taylorsville, UT

2d • Onsite

About The Position

The Utah Department of Agriculture and Food is seeking an experienced Support Services Coordinator to join its Agricultural Water Optimization Program team. The Support Services Coordinator II coordinates and manages day-to-day administrative and financial activities related to the administration of Agricultural Water Optimization grants. Duties include initiating vendor setup, coordinating grant contract and amendment signatures, preparing reimbursement requests, reconciling and maintaining tracking spreadsheets, monitoring the program budget, identifying and resolving discrepancies, and coordinating with program leadership and finance staff. The department is particularly interested in candidates with experience performing financial functions within Utah State government and familiarity with statewide financial processes and policies.

This is a full-time, in-office position located at 4315 S 2700 W, Taylorsville. A background check and drug test are not required. The application deadline is October 28, 2026, although the posting may close earlier if a sufficient applicant pool is received.

Requirements

• Two to five or more years of combined professional experience and education performing program management or support, financial management, accounting, or administrative work.
• Experience with project billing, particularly progress billing with multiple draws.
• Experience independently managing financial or administrative assignments, including analyzing and reconciling financial information from multiple systems or sources.
• Experience using Adobe or other digital signature platforms to coordinate requests.
• Ability to independently analyze financial and budget data.
• High attention to detail when performing repetitive tasks.
• Ability to consistently apply program rules and policy to tasks.
• Ability to communicate clearly and professionally with diverse audiences.
• Ability to manage competing priorities and multiple workflows in a fast-paced environment with recurring, time-sensitive deadlines.
• Proven ability to maintain thorough, compliant documentation for grants and activities.

Nice To Haves

• Current or past State of Utah employment.
• Two or more years of experience with grant or contract management.
• Two or more years of experience performing finance transactions.
• Current or previous experience in construction, public works, utilities, engineering, agriculture, or resource conservation.

Responsibilities

• Serve as the primary contact for Agricultural Water Optimization Program contracts and payments for grantees and staff.
• Initiate grantee vendor setup and prepare related documents.
• Coordinate signatures for grant contracts and amendments.
• Prepare and submit grant reimbursement requests.
• Coordinate payments for projects with multiple funding sources.
• Ensure reimbursement requests comply with program policy and rules.
• Resolve discrepancies involving payments and contracts.
• Maintain records related to contracts and payments.
• Regularly reconcile program finance records.
• Monitor program budgets in coordination with program leadership.
• Work with conservation planners and program leadership as part of a dynamic team.
• Identify opportunities to improve financial processes, strengthen controls, reduce manual work, and improve the quality and timeliness of financial information.
• Develop procedures, documentation, templates, and analytical tools to improve consistency and efficiency.

Benefits

• Job stability through employment within a well-established organization.
• Career growth, including opportunities to develop skills and gain leadership opportunities.
• Meaningful work contributing to a community-benefiting service and organizational goals.
• A supportive work environment that values cooperation, strong work ethics, and mutual support.
• Work/life balance is described as an important part of the organization's culture.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed