Support Services Coord II
About The Position
The Utah Department of Agriculture and Food is seeking an experienced Support Services Coordinator II for its Agricultural Water Optimization Program team. This in-office position coordinates and manages day-to-day activities related to administering Agricultural Water Optimization grants. Duties include initiating grantee vendor setup, coordinating signatures for grant contracts and amendments, preparing reimbursement requests, reconciling and maintaining tracking spreadsheets, monitoring program budgets, identifying and resolving discrepancies, and coordinating with program leadership and finance staff. The agency is particularly interested in candidates experienced with financial functions within Utah State government and familiar with statewide financial processes and policies. The position is based at 4315 S 2700 W, Taylorsville. The application deadline is October 28, 2026, although the posting may close earlier after the minimum advertising period if enough applicants are received. A background check and drug test are not required.
Requirements
- 2–5 or more years of combined professional experience and education performing program management or support, financial management, accounting, or administrative work.
- Experience with project billing, particularly progress billing with multiple draws.
- Experience independently managing financial or administrative assignments, including analyzing and reconciling financial information from multiple systems or sources.
- Experience using Adobe or other digital signature platforms to coordinate requests.
- Ability to independently analyze financial and budget data.
- High attention to detail when performing repetitive tasks.
- Ability to consistently apply program rules and policy to tasks.
- Ability to communicate clearly and professionally to diverse audiences.
- Ability to manage competing priorities and multiple workflows in a fast-paced environment with recurring and time-sensitive deadlines.
- Proven ability to maintain thorough, compliant documentation for all grants and activities.
Nice To Haves
- Current or past State of Utah employee.
- 2 or more years of experience with grant or contract management.
- 2 or more years of experience performing finance transactions.
- Current or previous experience in construction, public works, utilities, engineering, agriculture, or resource conservation.
Responsibilities
- Serve as the primary contact for Agricultural Water Optimization Program contracts and payments for grantees and staff.
- Initiate grantee vendor setup and documents.
- Coordinate signatures for grant contracts and amendments.
- Prepare and submit grant reimbursement requests.
- Coordinate payments for projects with multiple funding sources.
- Ensure reimbursement requests comply with program policy and rules.
- Resolve discrepancies on payments and contracts.
- Maintain records related to all contracts and payments.
- Perform regular reconciliations of program finance records.
- Monitor program budgets in coordination with leadership.
- Work as part of a team of conservation planners and program leadership.
- Identify opportunities to improve financial processes, strengthen controls, reduce manual work, and improve the quality and timeliness of financial information.
- Develop procedures, documentation, templates, and analytical tools to improve consistency and efficiency.
Benefits
- Benefits eligibility is indicated.
- Job stability through employment within a well-established organization.
- Career growth, including opportunities to develop skills and gain leadership opportunities.
- Meaningful work contributing to a service that benefits the community and supports organizational goals.
- A supportive work environment that values cooperation, strong work ethics, and mutual support.
- Work/life balance is described as an important element of the organization's culture.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
