Support Raising Staff Ministry Staff

Baptist Executive Board•Dallas, TX

13d

About The Position

Provide administrative support to Baptist Student Ministry (BSM) ministerial staff, with a focus on Texas BSM Support Raising Staff. The role includes general clerical, receptionist, financial, and ministry-based work, as well as donor communications and support-raising administration. Active membership at a church supportive of Texas Baptists is a condition of employment. Texas Baptists makes employment decisions in accordance with its religious mission, purpose, and beliefs and applicable employment laws.

Requirements

Active membership at a church supportive of Texas Baptists is a condition of employment.
Maintain compliance with Baptist General Convention of Texas policies and procedures and applicable state and federal laws and regulatory requirements.

Responsibilities

Provide general clerical assistance, maintain record-retention systems and files, and respond to ministry needs from internal and external constituents.
Answer and route phone calls and messages promptly and accurately, identify high-priority callers, and notify staff when immediate action is needed.
Make airline, hotel, and rental-car reservations; notify staff and supervisors of arrangements and provide required travel documentation.
Process mail and correspondence, and prepare and proofread letters, memos, spreadsheets, and other documents.
Schedule and coordinate meetings, conferences, and church visits; maintain and distribute staff weekly schedules.
Maintain organized print and electronic files and create written documents.
Provide financial backup when the financial ministry assistant is out of the office, including FE reports and payments.
Maintain extensive knowledge of campus ministry programs and respond to information requests accurately and promptly.
Communicate with donors who contact the office and address donor issues or questions; correct documentation problems when identified.
Attend meetings and participate in required training.
Comply with Baptist General Convention of Texas policies and procedures and applicable state and federal laws and regulatory requirements.
Monitor support-raising account balances, alert the Support Raising Director when individual balances are lagging, and update the dashboard monthly.
Identify gifts received outside online giving platforms and ensure they are placed in the appropriate accounts, including trusts, stocks, and donor-advised funds.
Support new support-raising staff transitions by helping collect hiring paperwork, checking benefits selections against funding agreements, assisting with orientation, and supporting training events through travel, accommodation, meal arrangements, document preparation, hospitality, and answering questions.
Move funds each semester for support-raising staff according to funding agreements, including CP or DD supplements and transfers of training and administrative funds to the main T&A fund.
Facilitate creation of funding agreements in October and March.
Assist with onboarding and offboarding Texas BSM missionaries, including application and agreement processes, background checks, Ministry Safe training, Salesforce data entry, documentation support for support-raising coaches, and compliance and accuracy checks.
Perform other duties as required.