Support Raising Staff Ministry Staff

Texas Baptists • Dallas, TX

7d

About The Position

Texas Baptists is a convention of more than 5,300 Baptist churches. Active membership at a church supportive of Texas Baptists is a condition of employment. Texas Baptists makes employment decisions based on its religious mission, purpose, and beliefs while otherwise complying with applicable employment laws.

The role provides administrative support to Baptist Student Ministry (BSM) ministerial staff, with a focus on administrative support for TX BSM Support Raising Staff. Duties include general clerical, receptionist, financial, and ministry-based work. The position also supports donor communications, staff transitions, training events, funding agreements, and missionary onboarding and offboarding.

Requirements

• Active membership at a church supportive of Texas Baptists is a condition of employment.
• Maintain compliance with Baptist General Convention of Texas policies and procedures and applicable state and federal laws and regulatory requirements.

Responsibilities

• Provide general clerical assistance, maintain record-retention systems and files, respond to ministry needs, and process mail and correspondence.
• Answer and route phone calls and messages, identify high-priority callers, and promptly notify staff when action is needed.
• Arrange air, hotel, and rental-car travel; notify staff of arrangements and provide travel documentation.
• Prepare and proofread letters, memos, spreadsheets, and other documents; maintain organized print and electronic files.
• Schedule and coordinate meetings, conferences, and church visits, and maintain and distribute staff weekly schedules.
• Serve as financial backup when the financial ministry assistant is out of the office, including FE reports and payments.
• Maintain knowledge of campus ministry programs and respond accurately and promptly to information requests.
• Communicate with donors who contact the office and address or correct documentation problems.
• Attend meetings and participate in required training.
• Comply with Baptist General Convention of Texas policies and procedures and applicable state and federal laws and regulatory requirements.
• Monitor support-raising account balances, alert the Support Raising Director when balances are lagging, and update the dashboard monthly.
• Identify gifts received outside online giving platforms and ensure they are allocated to the appropriate accounts, including trusts, stocks, and donor-advised funds.
• Assist new support-raising staff with hiring paperwork, benefits-selection checks, orientation, and related transitions.
• Support Bootcamp, Thrive, and off-cycle Support Raising Training meetings, including travel, accommodations, meals, documents, hospitality, and responses to questions.
• Move funds each semester for support-raising staff according to funding agreements, including CP or DD supplements and training and administrative funds.
• Facilitate creation of funding agreements in October and March.
• Assist with onboarding and offboarding TX BSM missionaries, including applications and agreements, background checks, MinistrySafe training, Salesforce data entry, coach documentation, and process compliance checks.
• Perform other duties as required.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed