Support Assistant - School of Dentistry

UTHealth Houston•Houston, TX

2d•Onsite

About The Position

UTHealth Houston’s School of Dentistry is hiring a Support Assistant for a front desk position providing office support, data entry, and inventory management. The role primarily handles procurement of dental materials. Under clearly defined supervision, the position performs basic to moderately complex clerical tasks and may provide secretarial support. Departmental guidance may provide additional role details. The employee must permanently reside and work in Texas. This is a security-sensitive position subject to the review requirements described in the posting.

Requirements

High school diploma or equivalent.
At least 1 year of related work experience; equivalent years of education beyond the minimum education requirement may substitute for the required experience.
Must permanently reside and work in the State of Texas.
Ability to meet the security-sensitive position requirements described in the posting.

Nice To Haves

Experience with data entry.
Experience ordering dental materials.
Experience working with Coupa.

Responsibilities

Handle general inquiries and collect and process paperwork, including document processing, record keeping, and report compilation.
Transcribe correspondence and memoranda; prepare graphs, tables, manuscripts, reports, and presentation materials.
Schedule and maintain calendars and travel itineraries, coordinating arrangements in compliance with applicable policies and guidelines.
May maintain and reconcile assigned financial records and reports.
Complete and process forms and documents using standard policies and procedures.
Maintain financial record-keeping systems.
Schedule meetings and rooms, invite participants, and arrange refreshments and equipment as needed; may prepare and distribute meeting minutes.
Maintain office supplies and equipment.
Screen calls and receive and direct visitors.
Handle basic, noncomplex inquiries.
May advise on basic policies and processes as assigned by a supervisor.
Procure dental materials and support inventory management.
Perform other duties as assigned.

Benefits

100% paid medical premiums for full-time employees.
Paid holidays, a preventative leave day, vacation, and sick time, totaling approximately 37–38 days per year.
Increasing vacation accrual with length of service.
Longevity pay through monthly payments after two years of service.
Retirement/pension plan.
Free financial and legal counseling.
Free mental health counseling services.
Gym membership discounts and access to wellness programs.
Employee discounts, including entertainment, car rentals, and cell phones.
Resources for child and elder care.