Supply Distribution/Inventory Clerk-OR

Eisenhower Health•Rancho Mirage, CA

10d•$20 - $30•Onsite

About The Position

The Supply Distribution/Inventory Clerk maintains stocks and orders necessary supplies and equipment using the Materials Management Information System for automated purchase requisitions. This is an onsite role providing customer service in surgical and procedural areas. The position works a 40-hour schedule on an 8-hour day shift in Supply Chain Operations.

Requirements

Ability to adapt quickly to changing priorities and unexpected situations.
Ability to communicate effectively in a positive and professional manner.
Ability to prioritize tasks and manage time efficiently to meet deadlines.
Understanding of technologies and tools pertinent to the job role.
Written and verbal communication skills.

Nice To Haves

High school diploma, GED, or higher-level degree.
Experience in supply distribution, inventory control, and/or a hospital setting.
Experience working with surgical supplies or equipment.

Responsibilities

Comply with the Code of Conduct and compliance policies, resolve compliance questions or concerns, and report suspected violations.
Set up and maintain automated supply stations; understand Advanced Shipping Notice (ASN), Min/Max, and count features; and adjust levels to maintain optimum inventory.
Rotate stock daily, monitor for outdates monthly, refill assigned supply stations, verify current and refill amounts, and adjust ASN quantities as needed.
Designate items for Blackout and inventory them daily.
Conduct daily spot-check inventories for each supply station and refill stockouts from Inventory SPD or CS.
Label bins and move items to maintain adequate inventory levels and group like items together.
Run and analyze supply station reports to maintain appropriate supply levels as directed by leadership.
Notify the Manager or Lead-Supply Distribution/Inventory Clerk-SPD about changes needed in Workday or the supply stations.
Communicate with department staff about supply levels.
Enter requisitions into Materials Management Information Systems (MMIS) for non-stock supplies using reports or station refill printouts.
Review unfill reports daily and determine whether to contact the Buyer for a substitute or refill from INV SPD or CS based on release dates.
Rotate stock to ensure items are used before their outdates and to support cost-effective supply station handling.
Process credits for over- or under-shipment or incorrect items within the appropriate timeframe, and follow up until the product is returned and the credit request is complete.
Maintain a delivery log for deliveries, excluding JIT stock and supplies in Intellishelf, using a Workday handheld or written log as instructed; obtain delivery signatures and prioritize deliveries. Deliver refrigerated, frozen, and priority-shipped items on the day received.
Issue supplies from SPD Inventory to the correct delivery location and cost center, verifying the correct Unit of Measure.
Maintain working relationships with vendor representatives to facilitate new product acquisition, product code changes, and upgrades; enforce hospital policy for introducing new products; and check order status and delivery dates with vendors by phone or email as appropriate.
Help remove stock affected by product recalls and notifications and document actions to obtain credits or replacement products.
Follow up with vendor representatives and service group supervisors after surgery to ensure required paperwork is correctly completed and submitted to Materials Management.
Collect and submit completed final surgery paperwork to Materials Management in a timely manner.
Arrange equipment and instrument repairs with the O.R. buyer, obtain loaner equipment when necessary, and ship equipment for repair.
Reorder consigned items and provide serial and lot number information to the O.R. buyer.
Inventory and replenish ancillary service carts, such as Orthopat supply, cell saver, cast, and soft goods carts.
Assist with documentation for human tissue grafts and implants as appropriate.
Review and assign purchase orders to O.R. service group supervisors for scheduled surgeries, including loaner banks, trial products, and samples.
Perform other duties as assigned.