Supply Coordinator - Full Time - Day
About The Position
The Supply Coordinator dispenses medical and surgical supplies to user departments and outpatients promptly and efficiently. The role maintains supply and equipment rooms, organizes stock locations and warehouse areas, delivers supplies, tracks inventory and receipts, supports ordering, and responds to product recalls. The coordinator also supports meeting setups and planned moves, reviews monthly financial reports with the Nurse Manager, and communicates with departments and management. The position follows applicable regulatory guidelines and HMH organizational competencies and standards of behavior.
Requirements
- High school diploma, general equivalency diploma (GED), and/or GED equivalent program.
- Ability to push, pull, walk, or stand for extended periods.
- Ability to lift 25–50 pounds.
- Excellent written and verbal communication skills.
- Proficient computer skills, including Microsoft Office and/or Google Suite platforms.
Nice To Haves
- Bachelor's degree.
- At least one year of experience in a hospital setting.
- PeopleSoft experience.
Responsibilities
- Keep the equipment and supply room neat and orderly, and report issues to management.
- Complete meeting setups promptly and accurately using the meeting setup binder, including appropriate tables and chairs, and clear unused peripheral items afterward.
- Execute planned moves accurately, thoroughly, neatly, and in a timely manner using the established moves book; provide friendly, cooperative service.
- Meet regulatory guidelines, including those of NJDOH, JCAHO, and OSHA, and maintain assigned areas without deficiencies during inspections.
- Deliver paper, plastic, soap, and linen accurately and completely to units, janitor closets, and outside sites.
- Bring supplies in from the loading dock and store them promptly; maintain appropriate par levels through accurate inventory for ordering.
- Assist the Nurse Manager in reviewing monthly financial reports; ensure reports are printed and available, and identify pricing or quantity discrepancies.
- Schedule weekly meetings with the Nurse Manager or Department Head to review supply status, review census, and prepare orders for weekend use.
- Organize stock locations and maintain the system in coordination with the Nurse Manager or Department Head; review stockroom organization at least quarterly.
- Carry a walkie-talkie and in-house phone daily to communicate effectively.
- Manage product recalls and respond by the required due dates.
- Record receipts appropriately and obtain department signatures for special-order deliveries.
- Verify and sign for incoming supplies, ensuring all receipts are signed, documented, and maintained in department files.
- Restock shelves and maintain an in-stock position of 97%.
- Maintain an orderly warehouse and clear warehouse racks within 48 hours.
- Perform other duties and projects as assigned.
- Adhere to HMH Organizational competencies and standards of behavior.
Benefits
- Health benefits
- Dental benefits
- Vision benefits
- Paid leave
- Tuition reimbursement
- Retirement benefits
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
