Supply Chain Supervisor - Los Angeles, CA

Planned Parenthood Los Angeles • Downtown Los Angeles, CA

3d • Onsite

About The Position

Planned Parenthood Los Angeles is seeking an experienced Supply Chain Supervisor to work at its Downtown Los Angeles headquarters. Supporting the Director of QA/QI Compliance and Supply Chain, the Supervisor oversees strategic planning with key vendors and coordinates supply chain activities, including distribution and inventory management, purchasing requisitions, and purchase orders. The role is responsible for procurement of clinic supplies and pharmaceuticals, inventory and warehouse management, and vendor performance management.

The Supervisor ensures process compliance, record retention, and audit readiness; collaborates with Patient Services, IT, Facilities, Finance, and Revenue Cycle on process improvements; and develops efficient requisition and purchase-order workflows with Finance & Accounting. In collaboration with the Director, the role negotiates and implements vendor cost-saving programs, plans vendor spending and capacity, manages vendor selection and performance, and develops alternate sources of supply. It also analyzes inventory performance, maintains supply formularies, plans supply and equipment needs for new locations and moves, and manages warehouse and health-center storage needs.

The position supervises direct reports and follows organizational policies for staffing, performance management, and employee concerns. The role supports the administrative and non-clinical services that help provide care at PPLA locations. It is based in Downtown Los Angeles, requires availability for flexible hours including evenings and weekends as needed, and involves travel within Los Angeles County. The stated hiring range is $86,000–$103,000 annually; the position is exempt.

Requirements

• Bachelor’s degree or equivalent experience in business or healthcare.
• At least one year of experience in a supervisor or lead role involving purchasing and contract negotiations, staff management, pharmaceutical purchasing, and distribution.
• At least three years of experience in logistics and inventory management.
• At least three years of experience working across a broad spectrum of services, with demonstrated ability to identify, develop, and implement repeatable and sustainable solutions using resources, technology, and human capital.
• Two to three years of experience working directly with vendors on contract negotiation, volume leveraging, and vendor management.
• Proficiency with computer systems and advanced knowledge and use of MS Word, Excel, PowerPoint, and ERP software.
• Availability to work flexible hours, including weekends and evenings as required.
• Ability and willingness to travel within Los Angeles County.
• Reliable transportation for onsite and off-site work.
• If using a personal vehicle for work, a valid California driver’s license and current auto insurance meeting California vehicle-code minimum requirements.

Nice To Haves

• Acumatica experience.

Responsibilities

• Ensure process compliance, execution, record retention, and audit readiness through education and self-reviews.
• Collaborate with Patient Services, IT, Facilities, Finance, and Revenue Cycle to recommend and support implementation of process improvements.
• Develop and implement a comprehensive, economical, and efficient requisitioning and purchase-order workflow in collaboration with Finance & Accounting.
• Work with the Director to negotiate and implement vendor cost-saving programs, including volume-based discounts, operational efficiencies, improved payment terms, and lead-time improvements.
• Create strategic and operational plans for vendor spending, prioritize areas of focus, and ensure at least two vendors can meet critical medication and supply needs.
• Plan with vendors to ensure their capacity remains ahead of demand.
• Manage the vendor performance process, including regular vendor meetings and annual performance reviews.
• Establish annual contract-vendor objectives for product pricing, quality, technological support where necessary, best practices, and minority-vendor commitment.
• Manage vendor selection and oversight, including vendor assessment and legal and financial compliance.
• Use a vendor onboarding process that verifies appropriate California licensing, FDA regulation adherence, and compliance with the Drug Supply Chain Act.
• Conduct vendor and internal quality and clinic visits to improve operational and procurement efficiency.
• Identify and develop new sources of supply to help ensure continuity of operations.
• Analyze inventory performance and develop and review monthly, quarterly, and annual financial and inventory reports, including inventory turnover and expired-medication reporting.
• Develop and maintain supply formularies.
• Develop and execute project plans for new locations, acquisition of critical medications, supplies and medical equipment, and moves and transfers.
• Manage external and internal warehouses and ensure adequate storage space at health centers.
• Manage direct reports, including overseeing completion of duties, reviewing timesheets, setting productivity and work-quality expectations, and addressing or escalating staff concerns.
• Follow PPLA policies and procedures for interviewing and selecting hires, promotions, transfers, performance management, and separations.
• Perform other duties as assigned by the Director or Senior Leadership.

Benefits

• Medical, dental, and vision coverage options for employees and eligible dependents.
• Free basic life and AD&D insurance, with additional voluntary coverage options.
• Short-term disability, critical illness, and accident policies.
• 403(b) retirement plan with up to 3% employer match.
• Medical and dependent flexible spending account plans.
• Public transportation and commuter pre-tax reimbursements.
• Vacation, sick, and holiday benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager