Supply Chain Specialist III

Gilead Sciences • Santa Monica, CA

1d

About The Position

The Supply Chain Specialist III coordinates transportation, warehouse, and inventory operations for raw materials, work-in-progress materials, and samples supporting clinical and commercial activities. The role works with approved third-party logistics (3PL) and transportation providers, site teams, Trade Compliance, Quality, and other partners to coordinate shipments and material movements, maintain accurate inventory and ERP records, and support reliable supply continuity.

The position supports compliant operations under current Good Manufacturing Practices (cGMP), applicable Good Distribution Practices (GDP), approved standard operating procedures (SOPs), and safety requirements. It also contributes to issue investigation and corrective actions, operational performance reporting, budget tracking, process improvements, and cross-functional logistics projects. The role may provide backup operational support and perform other related duties as assigned.

Requirements

• Bachelor’s degree and at least 2 years of relevant warehouse, transportation, logistics, or supply chain experience; or a high school diploma and at least 4 years of relevant experience.
• Ability to work with limited direction in a fast-paced environment, adapt to changing priorities, and contribute to continuous improvement.
• Ability to execute accurate transactions, maintain documentation, and work across multiple databases and electronic systems.
• Strong organizational, analytical, and problem-solving skills, with the ability to prioritize concurrent operational requests.
• Clear written and verbal communication skills and ability to collaborate with internal teams and external service providers.
• Ability to follow approved procedures, recognize operational exceptions, and escalate issues appropriately.

Nice To Haves

• At least 4 years of pharmaceutical or biotechnology cGMP operations or supply chain experience supporting clinical and commercial activities.
• Experience in GMP warehouse logistics, distribution, cold-chain pharmaceutical transportation, and applicable GDP requirements.
• At least 2 years of ERP experience involving order management, inventory transactions, and reporting; familiarity with Oracle or SAP, warehouse management systems, and courier portals.
• Proficiency in Microsoft Excel, including tables, formulas, arrays, and conditional formatting.
• Experience with inventory reconciliation, 3PL coordination, shipping lane management, and provider onboarding.
• Experience writing SOPs and supporting deviations, CAPAs, change controls, and root-cause investigations.

Responsibilities

• Book and coordinate domestic and international shipments of raw materials, work-in-progress materials, and samples with approved 3PL and transportation providers.
• Track shipments from booking through delivery, communicate status and delivery expectations, and address delays or service exceptions through escalation and follow-up.
• Coordinate shipping forecasts, pickup schedules, and replenishment plans with site teams, Trade Compliance, and external logistics partners.
• Maintain shipping lane information and support provider onboarding, transportation initiatives, and approved logistics solutions that reduce operational risk.
• Coordinate receiving and material movements between 3PL facilities and manufacturing sites for clinical and commercial requirements.
• Execute timely and accurate purchase order receipts, inventory transfers, adjustments, and other authorized ERP transactions.
• Reconcile inventory records between internal systems and 3PL facilities, investigate discrepancies, and coordinate corrective actions.
• Coordinate inventory disposal and destruction according to authorization and documentation requirements.
• Work with internal and external partners to improve receiving, replenishment, and inventory transaction processes.
• Perform assigned activities in accordance with cGMP, applicable GDP, approved SOPs, and safety requirements.
• Support appropriate storage and transportation conditions, material status controls, and traceable documentation with Quality and operational partners.
• Initiate or support deviations, CAPAs, SCARs, and change controls within assigned scope and delegated authority.
• Partner with Quality, sites, and service providers to investigate transportation and inventory exceptions, identify root causes, and implement approved corrective actions.
• Author or revise SOPs and forms, maintain current role-specific training, and escalate risks that could affect material integrity or supply continuity.
• Serve as an operational point of contact for assigned 3PL activities, coordinating priorities, resolving service issues, and following through on agreed actions.
• Develop and maintain transportation and inventory performance measures; prepare periodic reporting, including quarterly KPI updates, and identify improvement opportunities.
• Support operating spend forecasts and budget tracking for assigned warehouse and transportation activities.
• Coordinate assigned cross-functional projects to standardize systems and processes, improve service reliability, and support global network initiatives.
• Collaborate with internal stakeholders and external providers to implement approved logistics improvements and risk-mitigation actions.
• Provide cross-functional and backup operational support and perform other related duties as assigned.

Benefits

• Discretionary annual bonus may be available.
• Discretionary stock-based long-term incentives may be available; eligibility may vary by role.
• Paid time off.
• Company-sponsored medical insurance.
• Company-sponsored dental insurance.
• Company-sponsored vision insurance.
• Company-sponsored life insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level