Supply Chain Specialist III

Gilead Sciences • Santa Monica, CA

2d • $80,325 - $103,950

About The Position

Kite is seeking a Supply Chain Specialist III to coordinate transportation, warehouse, and inventory operations supporting clinical and commercial requirements. The role manages shipments of raw materials, work in progress, and samples; coordinates receiving and material movements across third-party logistics (3PL) facilities and manufacturing sites; and executes authorized inventory and ERP transactions. It also supports inventory reconciliation, material storage and transportation controls, and traceable documentation.

The specialist works with Quality, site teams, Trade Compliance, 3PLs, and other logistics partners to address service and inventory exceptions, follow approved procedures, and support cGMP and GDP requirements. The position contributes to performance reporting, budget tracking, process improvements, cross-functional projects, and global network initiatives. It may support deviations, CAPAs, SCARs, change controls, investigations, SOP updates, and other assigned operational activities.

Requirements

• Bachelor’s degree with at least 2 years of relevant warehouse, transportation, logistics, or supply chain experience; or a high school diploma with at least 4 years of relevant experience.

Nice To Haves

• At least 4 years of pharmaceutical or biotechnology cGMP operations or supply chain experience supporting clinical and commercial activities.
• Experience in GMP warehouse logistics, distribution, cold-chain pharmaceutical transportation, and applicable GDP requirements.
• At least 2 years of ERP experience involving order management, inventory transactions, and reporting; familiarity with Oracle or SAP, warehouse management systems, and courier portals.
• Proficiency in Microsoft Excel, including tables, formulas, arrays, and conditional formatting.
• Experience with inventory reconciliation, 3PL coordination, shipping lane management, and provider onboarding.
• Experience writing SOPs and supporting deviations, CAPAs, change controls, and root-cause investigations.
• Ability to work with limited direction in a fast-paced environment, adapt to changing priorities, and contribute to continuous improvement.
• Ability to execute accurate transactions, maintain documentation, and work across multiple databases and electronic systems.
• Strong organizational, analytical, and problem-solving skills, with the ability to prioritize concurrent operational requests.
• Clear written and verbal communication skills and the ability to collaborate with internal teams and external service providers.
• Ability to follow approved procedures, recognize operational exceptions, and escalate issues appropriately.

Responsibilities

• Book and coordinate domestic and international shipments of raw materials, work in progress, and samples with approved 3PL and transportation providers.
• Track shipments from booking through delivery, communicate status and delivery expectations, and address delays or service exceptions through timely escalation and follow-up.
• Coordinate shipping forecasts, pickup schedules, and replenishment plans with site teams, Trade Compliance, and external logistics partners.
• Maintain shipping lane information and support provider onboarding, transportation initiatives, and approved logistics solutions that reduce operational risk.
• Coordinate receiving and material movements between 3PL facilities and manufacturing sites to support clinical and commercial requirements.
• Execute accurate and timely purchase order receipts, inventory transfers, adjustments, and other authorized ERP transactions.
• Reconcile inventory records between internal systems and 3PL facilities, investigate discrepancies, and coordinate corrective actions.
• Coordinate inventory disposal and destruction in accordance with authorization and documentation requirements.
• Work with internal and external partners to improve receiving, replenishment, and inventory transaction processes.
• Perform assigned activities in accordance with cGMP, applicable GDP, approved SOPs, and safety requirements.
• Support appropriate storage and transportation conditions, material status controls, and traceable documentation in coordination with Quality and operational partners.
• Initiate or support deviations, CAPAs, SCARs, and change controls within assigned scope and delegated authority.
• Partner with Quality, sites, and service providers to investigate transportation and inventory exceptions, identify root causes, and implement approved corrective actions.
• Author or revise SOPs and forms, maintain current role-specific training, and escalate risks that could affect material integrity or supply continuity.
• Serve as an operational point of contact for assigned 3PL activities, coordinating priorities, resolving service issues, and following through on agreed actions.
• Develop and maintain transportation and inventory performance measures; prepare periodic reporting, including quarterly KPI updates; and identify improvement opportunities.
• Support operating spend forecasts and budget tracking for assigned warehouse and transportation activities.
• Coordinate assigned cross-functional projects to standardize systems and processes, improve service reliability, and support global network initiatives.
• Collaborate with internal stakeholders and external providers to implement approved logistics improvements and risk-mitigation actions.
• Provide cross-functional and backup operational support, and perform other related duties as assigned.

Benefits

• May be eligible for a discretionary annual bonus.
• May be eligible for discretionary stock-based long-term incentives; eligibility may vary by role.
• Paid time off.
• Company-sponsored medical insurance.
• Company-sponsored dental insurance.
• Company-sponsored vision insurance.
• Company-sponsored life insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level