Supply Chain Services Coordinator - Galveston, TX

Henry Schein•Houston, TX

About The Position

The Supply Chain Services Coordinator ensures the availability and accuracy of medical supplies, equipment, and pharmaceuticals. This customer-facing position supports clinical staff by maintaining optimal inventory levels, responding to supply requests, and ensuring timely replenishment of critical items. The role calls for a detail-oriented, responsive individual committed to supporting patient care through efficient inventory practices. The coordinator maintains inventory across clinical units, fulfills requests from nursing and clinical staff, conducts audits and cycle counts, and receives and documents shipments. The position also involves organizing and labeling inventory, collaborating with clinical teams on supply needs, using inventory management systems to track stock and generate reports, escalating shortages or discrepancies, and maintaining compliance with infection control, safety, and regulatory standards. The coordinator supports emergency preparedness and participates in special projects and other assigned duties.

Requirements

Typically 4 or more years of related experience.
Knowledge of medical terminology and healthcare supply chain best practices.
Experience with barcode scanning and automated dispensing systems.
Ability to make accurate decisions under established guidelines and to follow instructions.
Ability to work under stress and handle multiple assignments.
Ability to read fine print and distinguish products with similar characteristics, including size, color, and vendor code.
Strong communication and interpersonal skills for working with clinical staff and vendors.
Strong organizational, time management, prioritization, and attention-to-detail skills.
Customer-service orientation and ability to work through complex issues and manage conflict.
Ability to plan and arrange activities, communicate effectively verbally and in writing, and work in a team environment.
Ability to maintain confidential and highly sensitive information.
Ability to think analytically, work effectively under pressure, and establish productive working relationships at multiple organizational levels.
Ability to lift and move medical supplies and equipment as needed.

Nice To Haves

Familiarity with healthcare inventory systems and electronic health records (EHR).
Bachelor’s degree.

Responsibilities

Maintain accurate inventory of medical supplies, equipment, and pharmaceuticals across clinical units.
Respond promptly to supply requests from nursing and clinical staff, ensuring timely delivery and resolution.
Conduct routine inventory audits and cycle counts to ensure data accuracy and compliance with healthcare regulations.
Receive, inspect, and document incoming shipments, ensuring items meet quality and safety standards.
Organize and label inventory in storage areas, supply rooms, and point-of-use locations.
Collaborate with clinical teams to discuss supply needs based on patient volume and care requirements.
Use inventory management systems such as Pyxis, Omnicell, and Lawson to track stock levels and generate reports.
Escalate supply shortages or discrepancies to appropriate departments for resolution.
Ensure compliance with infection control, safety, and regulatory standards, including Joint Commission and OSHA requirements.
Support emergency preparedness by maintaining adequate stock of critical supplies.
Participate in special projects and perform other duties as assigned.
Oversee small to medium-sized projects and identify and recommend continuous improvement opportunities.