Supply Chain Management Intern

Austal USA•Mobile, AL

About The Position

As a member of Austal’s Supply Chain group, the intern assists with the performance and success of the function and helps ensure that Austal’s material and service support needs are met while maintaining a high level of customer service. Transactions are routine and involve low-dollar negotiations and low levels of risk. The role supports procurement, subcontract administration, sourcing, supplier performance, purchasing, inventory, and logistics activities while following applicable Supply Chain policies and procedures and protecting confidential purchasing and commodity strategies. The intern works with Supply Chain personnel and suppliers and may provide assistance to related departments. The position requires the ability to self-direct and reprioritize work to support business needs and meet deadlines. Work is limited to no more than 32 hours per week based on a weekly running average. The employee must comply with company and government safety and environmental rules. The work environment may involve humid conditions, flashing lights, moving mechanical parts, high or precarious places, outdoor weather, extreme heat, occasional fumes or airborne particles at or below the PEL, toxic or caustic chemicals, heat and cold, and usually very loud noise exceeding 90 dB.

Requirements

Currently pursuing a bachelor’s degree in Business, Supply Chain, Material Management, Finance, Accounting, or a related field.
Maintain a minimum overall GPA of 2.5 on a 4.0 scale.
Be a rising junior or senior.
Demonstrate strong Excel skills, including pivot tables and VLOOKUPs, for manipulating RFQs, quotations, presentations, and similar materials.
Be able to use structured thought processes and anticipate consequences.
Have intermediate proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Internet Explorer, and Outlook.
Have a general understanding of the Uniform Commercial Code and U.S. Government FAR, DFARS, and ITAR requirements.
Have a general understanding of enterprise quality system functionality, such as ISO 9000, AS9100, or TS16949.
Have a general understanding of ERP systems and MRP logic.
Be at least 18 years old at the time of application.
Be able to provide proof of U.S. Person Status.
Have no felony conviction for theft/deception or violent crimes within seven years of the disposition date, and no felony conviction for drug crimes within three years of the disposition date.
Be willing to submit to a drug screen and background check.
Comply with company and government safety and environmental rules and regulations.

Nice To Haves

Preferred work experience in material and service sourcing, including quoting, analyzing, and negotiating.
Preferred experience reporting supplier rationalization activities, including adding or removing suppliers and familiarity with Approved Supplier Lists, Bid Lists, and small-business requirements.
Preferred financial-analysis experience.
Microsoft Access skills are a plus.
IFS ERP experience is preferred; experience with BAAN, SAP, JD Edwards, or Oracle is acceptable.
Ability to obtain and maintain a DoD clearance may be required if deemed necessary for the position’s responsibilities.

Responsibilities

Work with the Supply Chain Management Team to support procurement and logistics processes.
Assist with day-to-day subcontract administration.
Conduct basic market research and assist with supplier sourcing and basic price/cost analysis.
Assist with issuing purchase orders and follow up with requesters and end users regarding purchase orders.
Assist with supplier metrics and communicate supplier performance to suppliers.
Assist with reviewing statements of work, material specifications, service contracts, terms, and conditions when required.
Escalate issues or seek help from the next level of Supply Chain management when appropriate.
Serve as a backup liaison and point of contact for formal supplier communications and submittals.
Serve as a backup liaison and coordinate and communicate with departments on subcontract-related issues.
Assign budgets to purchase orders and approve invoices.
Monitor project spend plans and adjust timing and amounts as needed.
Assist in gathering information to evaluate suppliers’ financial stability, technical capability, process control, capacity, and continuous-improvement practices.
Maintain communication with supplier account and customer-service personnel and management to minimize risks from capacity issues, shutdowns, and other disruptions affecting Austal or open purchase orders.
Track and manage inventory levels and maintain accurate inventory records.
Process and track supplier or internal-department orders to ensure timely delivery.
Assist in coordinating transportation of goods, including booking shipments, arranging pickup and delivery, and tracking shipment progress.
Follow Supply Chain policies, procedures, guidelines, and instructions, including confidentiality requirements for purchasing and commodity strategies.
Provide assistance to related departments when applicable.
Conduct supplier site audits and investigations when required.
Work under pressure and, in some cases, tight deadlines.
Perform other duties assigned by managers.
Comply with company, federal, state, and local safety and environmental rules and regulations while performing daily tasks.