Supply Chain Management Intern

Austal•Mobile, AL

22h

About The Position

As a member of Austal’s Supply Chain group, the Supply Chain Management Intern assists with the function’s performance and success, helping ensure material and service support needs are met while maintaining a high level of customer service. Transactions are routine and involve low-dollar negotiations and low levels of risk. The role supports procurement, subcontract administration, supplier sourcing and performance, inventory management, and logistics activities. The intern works with internal departments and suppliers, follows Supply Chain policies and confidentiality requirements, and escalates issues when appropriate. The position requires no more than 32 hours per week based on a weekly running average. The role reports to a Procurement Manager, Subcontracts Manager, Strategic Sourcing Manager, Compliance Manager, Logistics Manager, Material Program Manager, or Material Program Financial Lead. It has no regular supervisory responsibility, although discretionary authority to provide work direction and feedback may be assigned. The intern may need to obtain and maintain a DoD clearance if required by the position’s responsibilities. Work may involve exposure to humid conditions, bright flashing lights, moving mechanical parts, high precarious places, outdoor weather, extreme heat, occasional fumes or airborne particles, toxic or caustic chemicals, and heat or cold. Noise is usually very loud, above 90 dB. The employee must follow company and applicable government safety and environmental rules.

Requirements

Currently pursuing a bachelor’s degree in Business, Supply Chain, Material Management, Finance, Accounting, or a related field.
Maintain a minimum overall GPA of 2.5 on a 4.0 scale.
Be a rising junior or senior.
Strong application of Excel skills, including pivot tables and VLOOKUPs, for manipulating RFQs, quotations, presentations, and similar materials.
Ability to use structured thought processes and anticipate consequences.
Intermediate proficiency with Microsoft Office, including Word, Excel, PowerPoint, Internet Explorer, and Outlook.
Must be at least 18 years old at the time of application.
Able to provide proof of U.S. Person Status.
Must meet the stated criminal conviction eligibility guidelines: no felony convictions for theft/deception or violent crimes within seven years of the disposition date, and no felony convictions for drug crimes within three years of the disposition date.
Willing to submit to a drug screen and background check.
Ability to obtain and maintain a DoD clearance may be required if deemed necessary for the position’s responsibilities.
Follow applicable company and governmental safety and environmental requirements.

Nice To Haves

Work experience with material and service sourcing activities, including quoting, analyzing, and negotiating.
Experience reporting supplier rationalization activities, including adding or removing suppliers and familiarity with Approved Supplier Lists, Bid Lists, and small-business requirements.
Experience with financial analysis.
Microsoft Access skills.
Experience with IFS ERP/MRP; experience with BAAN, SAP, JD Edwards, or Oracle is also acceptable.
General understanding of the Uniform Commercial Code and U.S. Government FAR, DFARS, and ITAR requirements.
General understanding of enterprise quality system functionality, such as ISO 9000, AS9100, or TS16949.
General understanding of ERP systems and MRP logic.

Responsibilities

Support various aspects of procurement and logistics in coordination with the Supply Chain Management Team.
Assist with day-to-day subcontract administration activities.
Conduct basic market research and assist with supplier sourcing and basic price/cost analysis.
Assist with issuing purchase orders and follow up with requesters and end users regarding purchase orders.
Assist with supplier metrics and advise suppliers of their performance.
Assist in reviewing statements of work, material specifications, service contracts, and terms and conditions when required.
Recognize when to escalate issues or seek assistance from the next level of Supply Chain management.
Act as a backup liaison and point of contact with suppliers for formal communications and submittals.
Act as a backup liaison and point of contact for coordination and communication with departments on subcontract-related issues.
Assign budgets to purchase orders and approve invoices.
Monitor project spend plans and adjust timing and amounts as necessary.
Assist in gathering information to evaluate suppliers’ financial stability, technical capability, process control, capacity, and continuous-improvement techniques when required.
Maintain communication with supplier account and customer service personnel and management to minimize risks from capacity issues, plant shutdowns, and other disruptions affecting Austal or open purchase orders.
Track and manage inventory levels and ensure inventory records are accurate.
Process and track supplier or internal-department orders to ensure timely delivery.
Assist in coordinating transportation of goods, including booking shipments, arranging pickup and delivery, and tracking shipment progress.
Follow Supply Chain policies, procedures, guidelines, and instructions, including requirements to keep purchasing and commodity strategy information confidential.
Provide assistance to related departments when applicable.
Conduct supplier site audits and investigations when required.
Work under pressure and, in some cases, tight deadlines.
Perform other duties assigned by managers.
Comply with company, federal, state, and local safety and environmental rules and regulations while performing daily tasks.