Supply Chain Coordinator - Tulsa

NOV • Tulsa, OK

40d • Onsite

About The Position

This role focuses on coordinating supply chain activities, primarily involving the matching of purchase orders, receipts, and invoices, as well as resolving discrepancies and ensuring timely payments. The position requires strong attention to detail, organizational skills, and the ability to work effectively with both internal teams and external suppliers. The coordinator will also support various administrative and operational tasks within the supply chain, purchasing, and inventory management functions.

Requirements

• High school diploma or equivalent.
• Strong attention to detail, organization, and follow-through.
• Ability to compare, reconcile, and analyze information across multiple documents and systems.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving and follow-up skills.
• Ability to work effectively with suppliers and cross-functional teams.

Nice To Haves

• Experience in accounts payable, administrative support, purchasing, inventory, logistics, or supply chain preferred.
• Experience with ERP, accounting, purchasing, or inventory management systems.
• Experience in oil and gas, manufacturing, industrial equipment, or field-service operations.
• Familiarity with three-way matching, receiving processes, invoice workflows, and supplier documentation.
• Knowledge of inventory control, purchasing procedures, and supply chain operations.
• Experience supporting audits, cycle counts, or process improvement initiatives.

Responsibilities

• Match purchase orders, receipts, packing slips, receiving records, and supplier invoices.
• Verify quantities, pricing, taxes, payment terms, coding, and supplier information.
• Identify and resolve invoice, pricing, quantity, receiving, coding, and documentation discrepancies.
• Coordinate credits, adjustments, corrections, and replacement documentation.
• Track invoices, approvals, purchase orders, and outstanding issues to support timely payment.
• Follow up on missing paperwork and unresolved discrepancies.
• Communicate with suppliers, Purchasing, Receiving, Warehouse, Accounting, Operations, and other internal teams.
• Maintain accurate electronic and paper records.
• Monitor order and material status and escalate issues that could affect deliveries or operations.
• Maintain accurate information in ERP, accounting, purchasing, and inventory systems.
• Support reporting, audits, inventory activities, cycle counts, and other supply chain administrative processes.
• Help improve documentation accuracy, payment efficiency, and supply chain reliability.
• Follow company policies, quality requirements, safety procedures, and applicable regulations.
• Support purchasing, inventory, logistics, and materials management activities as needed.
• Assist with supplier record maintenance, onboarding documentation, and supplier information updates.
• Prepare reports related to invoices, purchase orders, discrepancies, receiving, and payment status.
• Support invoice aging reviews and follow up on pending approvals or documentation.
• Assist with internal and external audits by retrieving and organizing supporting records.
• Support ERP data accuracy, including purchase orders, item records, inventory transactions, and supplier information.
• Participate in process improvement, standardization, and cost-control initiatives.
• Assist with inventory accuracy, warehouse documentation, and cycle-count programs.
• Coordinate with relevant teams to support timely material availability and order fulfillment.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED