Supply Chain Coordinator

Gellert Global Group • Madison, NJ

4d

About The Position

Gellert Global Group comprises leading North American food-importing companies, including Atalanta Corporation, Camerican International, Finica, and Tipico Cheese Products. The group has imported food products for over 100 years, with combined revenues exceeding $1.7 billion. Its companies provide expertise in sourcing, insurance, finance, logistics, food safety, and information technology, serving retailers, distributors, food-service chains, hotels, cruise lines, and food manufacturers.

The Supply Chain Coordinator primarily handles administrative tasks associated with purchase orders after entry. The role interacts with domestic and foreign suppliers to confirm purchase order quantities, pricing, production and best-before dates, and on-time shipments. It serves as a link between procurement, the import clearance team, and operations.

Requirements

• Associate degree, progress toward a degree, or equivalent experience.
• Strong analytical skills.
• Proficiency in Microsoft Office applications, especially Excel.
• Excellent verbal and written communication skills.
• Demonstrated success in problem solving.

Responsibilities

• Accurately enter, proof, and maintain purchase order shipment confirmations (cargo record entry) before handing them off to the import clearance team.
• Receive, organize, and manage purchase order packing lists and certificates of analysis (COAs) in shared digital folders for easy access and reference.
• Enforce supplier compliance with providing ISF information, packing lists, and commercial invoices 72 hours before departure for foreign-supplier shipments, and packing lists 24 hours in advance for domestic suppliers.
• Enter, proof, and maintain production and best-before dates in cargo and lot records.
• Monitor open purchase orders and shipping instructions to identify late shipments and escalate issues with suppliers and buyers as needed.
• Coordinate with logistics regarding transportation-related challenges.
• Assist in reviewing and approving supplier invoices.
• Manage inventory exception reports, including inventory aging, expiring lots, and allocation holds, for distribution among buyers.
• Provide COAs and other supplier certificates to Customer Service and Sales teams as needed.
• Perform additional duties as assigned.

Benefits

• Medical, dental, and vision insurance.
• Company-paid life, accident, and long-term disability insurance.
• Flexible spending accounts.
• Competitive pay.
• Annual bonus opportunity.
• Matching 401(k) with immediate vesting upon enrollment.
• Employee referral program.
• Online training courses and virtual and classroom development experiences.
• Education assistance program.
• Paid time off.
• Parental leave.
• Flexible work schedules, subject to location and role.
• Employee engagement and recognition programs.
• Wellness, philanthropic, and DE&I initiatives.
• Company-sponsored celebrations and team-building events.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree