Supervisory Supply Management Specialist

Veterans Health Administration • Palo Alto, CA

1d • Onsite

About The Position

The Supervisory Supply Management Specialist provides leadership for supply chain operations across a VA Health Care System and supported clinics. The role includes staff supervision, inventory and property management, acquisition planning, equipment lifecycle management, budget oversight, and regulatory compliance. The specialist acts for the Facility Chief Supply Chain Officer under delegated authority and supports emergency logistics planning and response.

The work schedule is Monday through Friday, 7:00 a.m. to 3:30 p.m. PST. This is not a virtual position. The position is primarily sedentary, with visits to warehouses, storage areas, loading docks, and other facilities. The position is a GS-12 role and requires one year of specialized experience equivalent to at least GS-11. There is no educational substitution at this grade level.

Requirements

• U.S. citizenship.
• For current or former Federal employees subject to time-in-grade rules, 52 weeks at GS-11 for a GS-12 position by the announcement closing date.
• One year of specialized experience equivalent to at least GS-11, including experience supervising supply chain personnel and coordinating logistics operations such as inventory management, property accountability, acquisition planning, and equipment lifecycle management in support of health care operations.
• Specialized experience also includes developing and executing logistics budgets, evaluating operational performance and regulatory compliance, and implementing improvements to supply chain efficiency and service delivery.
• Competencies assessed include Acquisition Strategy, Administration and Management, Financial Management, Leadership, Manages Human Resources, Planning and Evaluating, Problem Solving, and Technical Competence.
• Compliance with applicable pre-employment screening, background/security investigation, onboarding, identification, and Selective Service requirements.
• Participation in the seasonal influenza vaccination program is required for Department of Veterans Affairs Health Care Personnel.
• Service of a one-year probationary period or two-year trial period, as applicable.
• Ability to perform primarily sedentary work and visit warehouses, storage areas, loading docks, and other facilities.

Nice To Haves

• Prior work experience or military service may be considered for credit toward annual leave accrual, subject to request and approval before appointment; credit is not guaranteed.

Responsibilities

• Supervise logistics operations through subordinate supervisors by setting priorities, assigning and balancing workloads, developing performance standards, evaluating employee performance, and ensuring organizational goals are accomplished on time.
• Carry out personnel-management responsibilities, including participating in hiring decisions, identifying training needs, developing staff, counseling employees, and addressing performance issues, complaints, grievances, and disciplinary matters.
• Integrate supply chain operations across the health care system and supported clinics, coordinating with clinical, fiscal, acquisition, engineering, and administrative stakeholders to meet patient-care requirements.
• Oversee inventory management, warehouse operations, storage, distribution, and property accountability for expendable supplies, nonexpendable equipment, capital assets, and other assigned commodities.
• Direct equipment lifecycle planning, including requirements determination, acquisition, utilization, maintenance coordination, replacement forecasting, and disposal, in collaboration with clinical, biomedical engineering, and other stakeholders.
• Coordinate acquisition planning and procurement support with contracting offices, including developing acquisition strategies, reviewing procurement packages, supporting pre-award and post-award activities, and overseeing the Government Purchase Card program.
• Develop budget forecasts and oversee execution of multimillion-dollar logistics budgets, aligning expenditures with operational requirements, acquisition lead times, funding restrictions, and available resources.
• Establish performance measures, analyze logistics data, conduct audits and compliance reviews, and implement corrective actions and continuous process improvements to strengthen efficiency, service quality, and data integrity.
• Oversee product standardization, clinical product reviews, and facility recall activities to support appropriate supply and equipment selection and remove unsafe products from use and inventory.
• Exercise delegated authority to act for the Facility Chief Supply Chain Officer, advise leadership on logistics readiness, and develop and execute emergency logistics plans; serve as Logistics Section Chief when designated during emergency operations.

Benefits

• Federal employee benefits package available to the employee and family, subject to position type and benefit eligibility.
• Selected applicants may qualify for annual leave accrual credit based on prior work or military service, subject to approval.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed