Supervisory Medical Records Administration Specialist

Indian Health Service•Whiteriver, AZ

22h

About The Position

The primary purpose of this position is to serve as the Coding Supervisor and is responsible for supervising the activities of the Health Information Management (HIM) Coding Department while also performing advanced medical records administration specialist work. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021). This is a designated position covered by Public Law 101-630, requiring contact or control over Indian children. Due to this requirement, the agency must ensure that persons hired for these positions have not been found guilty of or pleaded nolo contendere or guilty to certain crimes. IHS Selectees whose duties and responsibilities require them to work permanently, temporarily, or occasionally in an IHS healthcare facility must comply with the IHS Employee Immunization Policy related to vaccine-preventable diseases, consistent with recommendations for healthcare workers. Vaccine exemption requests may be available, as outlined in the IHS Employee Immunization Policy and facility guidance.

Requirements

Selectee may be subject to a probationary period
ESEP appointees typically serve a two year trial period
U.S. Citizenship is required
Selective Service Registration is required for males born after 12/31/1959
A one-year supervisory/managerial probationary period may be required upon selection/placement.
On-call hours or standby duty may be required.
Successfully pass the E-Verify employment verification check.
Background Investigation Requirement: This position requires the successful completion of a federal background investigation as a condition of employment.
Financial Suitability Requirement: This position requires a review of the applicant's financial history as part of the personnel security and suitability determination.
Prior to the appointment, candidates must present two valid forms of identification. If one of the documents is a state-issued ID or driver's license, it must be REAL ID-compliant.
Applying Health Information Management (HIM) and medical coding principles, including ICD-10-Clinical Modification (CM)/Procedure Coding System (PCS), Current Procedural Terminology (CPT), Healthcare Common Procedure Coding System (HCPCS) Level II, and Evaluation and Management (E&M) to support accurate coding, billing compliance, reimbursement, and health records operations.
Conducting inpatient and outpatient medical record reviews, data quality management, and quality assurance activities to identify deficiencies and support regulatory, accreditation, and coding compliance requirements.
Directing HIM coding operations, including assigning and prioritizing work, evaluating employee performance, developing staff competencies, and providing training.
Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP).
You must meet all qualification requirements within 30 days of the closing date of the announcement.

Nice To Haves

As part of the application process, you will be asked to provide short essay responses (200 words or less each) to the following four questions. How has your commitment to the Constitution and the founding principles of the United States inspired you to pursue this role within the Federal government? In this role, how would you use your skills and experience to improve government efficiency and effectiveness? In this role, you will be expected to professionally and efficiently implement executive direction. Provide an example where you implemented leadership direction on a strategy or policy decision that differed from your own recommendation. How has a strong work ethic contributed to your professional, academic or personal achievements? Your responses are optional and will not be scored. However, they may be reviewed by hiring managers and agency leadership (or designees) during the evaluation process. You will be asked to certify that your responses are written in your own words and that you did not use a consultant or artificial intelligence (AI) tool (such as ChatGPT or Copilot). Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Responsibilities

Plans, organizes, directs, and evaluates the work of the Health Information Management (HIM) Coding Department, including assigning work, establishing and adjusting priorities, preparing work schedules, providing technical and administrative direction, and evaluating employee performance.
Prepares and analyzes statistical reports and health information data used to support hospital operations, facility statistics, planning, reimbursement, budgeting, and organizational decision-making.
Coordinates Health Information Management activities with clinical, administrative, compliance, legal, and other organizational stakeholders to resolve complex medical records issues and ensure effective integration of health records services with other hospital functions.
Evaluates complex medical records operations and recommends improvements to systems, processes, procedures, and protocols in response to changing technology, documentation requirements, regulatory requirements, and organizational needs.
Provides training on Health Information Management electronic systems and technologies, including Admission, Discharge, and Transfer (ADT), Patient Information Management System (PIMS), Scanning/VistA, electronic health record (EHR), Personal Health Record systems, and automated coding systems.