Medical Records Administration Specialist

Indian Health Service•Poplar, MT

1d•Onsite

About The Position

This position is located in the Division of Health Information Systems, Medical Records Department at the Fort Peck Service Unit located in Poplar, MT. The primary purpose of the position is to provide overall management and supervision of the Medical Records services at the Service Unit. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

Requirements

U.S. Citizenship is required
Selective Service Registration is required for males born after 12/31/1959
This is a designated position covered by Public Law 101-630, requiring contact or control over Indian children. Due to this requirement, the agency must ensure that persons hired for these positions have not been found guilty of or pleaded nolo contendere or guilty to certain crimes.
IHS Selectees whose duties and responsibilities require them to work permanently, temporarily, or occasionally in an IHS healthcare facility must comply with the IHS Employee Immunization Policy related to vaccine-preventable diseases, consistent with recommendations for healthcare workers.
Successfully pass the E-Verify employment verification check.
This position requires the successful completion of a federal background investigation as a condition of employment.
Successfully completed training in an approved school for medical records technicians equates to 1 year of general experience. No credit may be given for partial completion of such training.
Successful completion of a bachelor's degree in a medical records administration educational program accredited by the American Health Information Management Association (AHIMA) and the American Medical Association's Committee on Allied Health Education and Accreditation (CAHEA) meets the requirements for GS-5 positions.
Successful completion of the requirements for a bachelor's degree (in any field) and 1 year in a medical records administration educational program accredited by AHIMA and CAHEA meets the requirements for GS-7.
Planning, developing, and directing a medical records program for a health care facility that meets both institutional goals and standards of accrediting agencies.
Evaluating and analyzing the organization and operation of medical records services, including medical records and indexes, and recommending and/or implementing appropriate revisions and modifications.
Assisting medical and administrative staff in evaluating the quality and appropriateness of patient and health care services.
Designing information systems to collect, analyze, monitor, report, and maintain privacy and confidentiality of patient and institutional data for health care related programs, and evaluating and implementing changes to assure the reliability of data.
Developing and implementing policies and procedures for processing legal medical documents and insurance and correspondence requests in accordance with Federal, State, and local statutes.
Skilled in performance and process improvement techniques to develop and implement new or improved solutions in health information management; ensuring that principal and secondary diagnoses are properly ranked and sequenced, comorbidities and complications are accurately documented and coded; advising management/staff, at various levels, regarding health record documentation requirements and health information management practices based on current industry standards, policies, statues, laws, and regulations; acquiring, managing, analyzing, interpreting and transforming data into accurate, consistent, and meaningful information.; ensuring medical records are complete and accurate so correct information is available for future care and treatment, researching and training; determining the validity of subpoenas from federal, civil, and tribal courts; and assisting in developing performance improvement monitors in problematic and/or non-compliance areas of the Health Information Management department.
Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M.

Nice To Haves

A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

Responsibilities

Responsible for the operational management of the Health Information Management (HIM) Program.
Plans, makes recommendations and prepares estimates of Department budget, equipment, material, staffing, and projected future development needs to meet goals and objectives.
Develops and implements policies and procedures to process medico-legal documents, insurance and correspondence requests for information, and to document, store, and retrieve medical records information to conform to Federal, State, and local statutes.
Supervises Medical Records Technicians.
Plans, manages, organizes, supervises and maintains the Medical Records Department of the facility by setting program goals and objectives, assigning work, rating performance, and keeping position descriptions accurate, approves leave, resolves grievances or complaints.
Manages and advises on the use of computer technology for collecting health care information, statistical data, and management of the medical records program.