Supervisory Medical Records Administration Specialist

Military Treatment Facilities under DHA•Fort Stewart, GA

7d•Onsite

About The Position

This is a supervisory position at WINN Army Community Hospital at Fort Stewart, Georgia. The specialist oversees medical records coding and administration, audits records and data for accuracy and compliance, manages related automated systems, analyzes workload and statistical information, advises leadership, and supervises and trains staff. The position is designated Mission Essential and may require work during irregular hours, including evenings, weekends, and holidays, as well as reporting to or remaining at work during severe weather or other emergencies.

Requirements

One year of specialized experience analyzing, auditing, and reviewing medical records coding; solving problems involving medical data relating to coding; ensuring appropriate files are maintained in compliance; training and managing staff; and preparing statistical reports. The experience is typical of work at the GS-09 level.
Alternatively, a Ph.D. or equivalent doctoral degree, or three full years of progressively higher-level graduate education leading to such a degree, in a field demonstrating the necessary knowledge, skills, and abilities, such as health information management or health informatics.
Alternatively, a combination of qualifying education and experience totaling at least 100% of the requirements.
Applicants must be U.S. citizens and provide proof of U.S. citizenship.
A background investigation and suitability or fitness determination are required; tentatively selected applicants must undergo pre-employment urinalysis and are subject to random drug testing.
Seasonal influenza vaccination is required annually unless an approved medical or religious exemption is documented. Immunization screening is required; Hepatitis B immunization is required for positions with direct patient contact, and other immunizations may be required depending on the position.
A pre-employment physical examination and annual examinations thereafter may be required.
The incumbent may be required to work on call during irregular hours, including evenings, weekends, holidays, or varying schedules, and must report to or remain at work during emergencies as a Mission Essential employee.
Foreign education used to meet qualification requirements must be evaluated as equivalent to U.S. accredited education or receive full course credit from a U.S. accredited college or university.
Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
Direct deposit of pay is required.
A one-year probationary period is required.

Responsibilities

Analyze medical records to ensure accurate documentation and correct assignment of medical codes.
Conduct audits of medical records, Ambulatory Data Systems (ADS) data, and coding accuracy; identify trends and implement corrective actions to improve data quality.
Manage automated systems such as MHS GENESIS, Coding Compliance Editor (CCE), and Ambulatory Data System (ADS), correcting transmission errors and monitoring system performance.
Compile and analyze statistical data, workload measures, relative value units, and coding accuracy; prepare reports and recommendations for leadership.
Develop, maintain, and revise coding guidelines; provide technical oversight and ensure coding compliance and accuracy across the organization.
Advise leadership on coding compliance, diagnosis related group optimization, documentation quality, and third party collection program requirements.
Supervise and manage staff involved in coding, record management, reporting, release of information, and related administrative functions.
Provide training and education to coding staff, medical personnel, and other healthcare professionals on coding standards, documentation requirements, and system use.