Medical Records Administration Specialist

Military Treatment Facilities under DHA•Air Force Academy, CO

5d•Onsite

About The Position

This position is located at 10th MDG, USAF Academy, Colorado Springs, Colorado. The specialist plans, directs, and supervises medical records, front desk, and courier services, and provides guidance to a subordinate medical records clerk in an outlying clinic. The role identifies staff development and training needs and provides or arranges training as needed. The specialist reviews reports for proper format and compliance with medical references, dictionaries, applicable regulations, and consistent interpretation of abbreviations. The position coordinates the establishment and maintenance of outpatient health records, information desk operations, and courier routes. It also liaises with internal and external clinics to ensure records are available for scheduled patients and walk-ins in a timely manner and information is correctly filed. The specialist conducts quality-control sampling of medical records to verify proper maintenance and identify patterns of improper maintenance.

Requirements

One year of specialized experience maintaining medical records for compliance with policies and procedures, utilizing automated medical record systems to retrieve or input medical information, and/or advising personnel on proper maintenance of a medical records program; the experience must meet the stated specialized-experience qualification.
Alternatively, a master's or equivalent graduate degree, or two full years of progressively higher-level graduate education leading to such a degree, in a field demonstrating the knowledge, skills, and abilities needed for the work, such as Medical Records Administration.
Alternatively, a qualifying combination of graduate education and experience totaling at least 100% of the requirements.
Applicants must be U.S. citizens and provide proof of U.S. citizenship.
A personnel security investigation and suitability or fitness determination may be required.
Selectees must consent to seasonal influenza vaccination or provide a recognized exemption; immunization screening is required.
Hepatitis B immunization is required for positions with direct patient contact; proof of other immunizations may also be required depending on the position.
Foreign education used to meet qualifications must be evaluated as equivalent to U.S. accredited education, or receive full course credit at a U.S.-accredited college or university.
Applicants using education to qualify must provide transcripts.

Responsibilities

Plan, direct, and supervise medical records, front desk, and courier services.
Provide guidance to a subordinate medical records clerk in an outlying clinic.
Identify employee and staff development and training needs, and provide or arrange training as needed.
Review reports for proper format and compliance with medical references, dictionaries, applicable regulations, and consistent interpretation of abbreviations.
Coordinate work involving the establishment and maintenance of outpatient health records, information desk operations, and courier routes.
Maintain liaison with internal and external clinics to ensure records for appointed patients and walk-ins are received in a timely manner and information is filed properly.
Perform quality-control sampling of medical records to verify proper maintenance and identify patterns of improper maintenance.