Supervisory Medical Administration Officer (Asst Chief) NTE 120 days

Veterans Health Administration • Marion, IN

12h • Onsite

About The Position

Serves as a Supervisory Medical Administration Officer, with a facility title of Assistant Chief, Health Administration Services (HAS). This is a temporary promotion not to exceed 120 days. The position supports the Chief by coordinating administrative services and helping ensure efficient patient care and medical record administration. The incumbent manages staff administrative services, budget and expenditure information, personnel utilization, and administrative programs, and participates in upper-management committees. The role also oversees daily office or department operations and supervises employees.

The work schedule is Monday through Friday, 7:30 a.m. to 4:00 p.m. This is not a virtual position. The position is generally sedentary, with walking required, and may require flexibility to attend events outside normal duty hours. Travel beyond a 50-mile radius from the official station may qualify for reimbursement. Relocation, recruitment incentives, and permanent change of station are not authorized; the Critical Skills Incentive is not approved.

Requirements

• For GS-13, current Federal employees who held a GS grade during the past 52 weeks must have 52 weeks at GS-12 and submit an SF-50 documenting time-in-grade eligibility.
• One year of specialized experience equivalent to at least GS-11 in the normal line of progression, including administering policies or priorities for patient care and medical record administration and conducting qualitative or quantitative analyses.
• U.S. citizenship is required.
• Selective Service registration is required for males born after December 31, 1959.
• Must be subject to and complete a background/security investigation.
• Selected applicants must complete online onboarding and provide acceptable identification for pre-employment requirements.
• Participation in the seasonal influenza vaccination program is required for Department of Veterans Affairs Health Care Personnel.
• Must serve a one-year probationary period or two-year trial period, as applicable.
• Competencies assessed include accountability, customer service, decisiveness, flexibility, interpersonal skills, problem solving, and resilience.
• Physical work is generally sedentary, with walking required; flexibility may be needed to attend events outside normal duty hours.

Responsibilities

• Supervise staff administrative services, including substantial line responsibility for establishing and implementing administrative policies and priorities in collaboration with the Chief.
• Coordinate across administrative service lines to help adjust policies and priorities so patient care and medical record administration are carried out efficiently.
• Maintain data related to budget and expenditure estimates.
• Advise staff about fund shortages, recommend funding or program adjustments, promote cost consciousness, and identify potential savings.
• Administer programs related to equal opportunity, merit promotion, labor-management relations, and position management.
• Assist with personnel reassignments and advise on personnel utilization using comprehensive knowledge of Medical Center operations.
• Participate as a member of upper-management committees with other professional administrative services.
• Assist the approving official with orders for HAS supplies, services, and equipment.
• Oversee daily office or department operations and ensure agency policies and priorities are followed.
• Develop performance standards and evaluate subordinate employees' work performance.
• Provide employees with advice, counsel, and instruction on work and administrative matters.
• Recommend appointments, promotions, and reassignments to department positions.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed