Supervisory Docketing Technician (Office Automation)

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys•Chicago, IL

About The Position

The Supervisory Docketing Technician performs docketing and complex legal report development using computerized case tracking and record-keeping systems for the U.S. Attorney’s Office, Northern District of Illinois. The role supervises assigned docketing technicians, provides procedural and systems guidance, and serves as the docketing system subject matter expert. It also involves maintaining, extracting, and entering data in automated systems; developing and maintaining automated records from initial referral through final disposition and case-file closure; and reviewing incoming case files and documents to determine the office’s interest and cause of action. Responsibilities and assignments increase in complexity as training and experience progress. The position is at the GS-09 level. Applicants must have one year of specialized experience equivalent to GS-08, including leadership and guidance of subordinate staff, training, work distribution and monitoring, advanced legal-data extraction, review of reports and case certifications, application of legal terminology and litigation and court processes to docket cases and identify errors, and recommendations for improving docketing and case-management procedures. Applicants must also type at least 40 words per minute on a five-minute sample with no more than three errors. A typing test may be required later. The position requires U.S. citizenship or national status and satisfactory pre-employment adjudication, including fingerprint, credit, tax, and drug checks; continued employment is subject to a favorable background investigation. Selective Service registration is required if applicable. A one-year probationary period may be required, including a one-year supervisory or managerial probationary period unless previously completed. Relocation expenses will not be authorized, although a recruitment or relocation incentive may be considered based on qualifications. The Department of Justice offers benefits that include paid vacation, sick leave, holidays, telework, life insurance, health benefits, and participation in the Federal Employees Retirement System.

Requirements

One full year of specialized experience equivalent to the GS-08 level.
Experience providing leadership and guidance to subordinate staff, training employees, and distributing and monitoring work in progress.
Experience using advanced automation techniques to extract legal data from automated databases.
Experience using legal support processes and knowledge of court proceedings to review reports and identify recurring errors.
Experience conducting periodic case certification reviews.
Knowledge of legal terminology, litigation processes, and court proceedings to docket cases properly and identify errors in document input or computer records.
Experience recommending revisions to office procedures to improve docketing and case-management functions and assisting with training new employees on the system.
Ability to type at least 40 words per minute on a five-minute sample with three or fewer errors; a typing test may later be required.
Must be a U.S. Citizen or National.
Must be registered for Selective Service, if applicable.
Must meet federal time-in-grade requirements, if applicable, within 30 days after the announcement closing date.
Must meet all qualification and eligibility requirements within 30 days after the announcement closing date and before placement.
Must satisfactorily complete pre-employment adjudication, including fingerprint, credit, tax, and drug checks, and remain subject to a favorable background investigation.
May be required to complete a one-year probationary period and a one-year supervisory or managerial probationary period unless that requirement has previously been met.

Responsibilities

Plan, organize, and direct the activities of assigned docketing technicians.
Hold employees responsible for satisfactorily completing work assignments.
Approve leave schedules and ensure adequate coverage during peak workloads and traditional holiday vacation periods.
Provide procedural and systems information on all aspects of docketing functions.
Serve as the docketing system subject matter expert and train employees on related processes and procedures.
Maintain and extract data from automated docketing databases and systems.
Enter information into databases and systems and update records.
Develop and maintain automated records from initial referral through final disposition and case-file closure.
Receive and review incoming case files and documents, analyzing their content to determine the nature of the office’s interest and cause of action.
Distribute and monitor work in progress, provide leadership and guidance to subordinate staff, and assist with training new employees.
Review reports and identify recurring errors, conduct periodic case certification reviews, and recommend procedural revisions to improve docketing and case management.