Supervisor of Accounting (18 Month Contract)

City of Quinte West•Quinte West, ON

2d•Hybrid

About The Position

The City of Quinte West is seeking a Supervisor of Accounting for an 18-month contract. This department is responsible for the taxation and financial support service responsibilities for the City, providing advice on fiscal, financial, accounting, purchasing, risk management, and asset management matters. The Accounting division focuses on sound management of the City’s financial assets and operations, ensuring the formulation and administration of the annual operating and capital budgets, and preparing year-end reporting. The Supervisor of Accounting will oversee daily general accounting operations, including managing Development Charge deferred revenue policies, general ledger reconciliation, and operating account analysis. The position is responsible for preparing and monitoring the Operating and Capital budgets, long-term financial plans, reserve balances, and debt projections, as well as assisting in budget forecasts and presenting them to Council. Additionally, the Supervisor of Accounting manages year-end financial processes, including preparing working papers and financial statements, and is responsible for implementing new Public Service Accounting Standards (PSAS). The role includes submitting funding reports and supporting grant applications and progress reports. They also oversee the City's Community Fund Grant program, including application tracking and analysis and handle financial reporting for cemetery trust funds and Quinte Transit. The Supervisor is responsible for the division’s day-to-day supervision and operations, providing leadership to their work unit, including coaching and developing team members. Matters of a confidential nature shall be treated with due regard for the best interests of the municipality and its personnel.

Requirements

A minimum of a four (4) year university degree in Accounting, Business Administration, Finance or a related field, or an approved equivalent combination of education and experience.
A professional accounting designation such as Chartered Professional Accountant (CPA), Chartered Accountant (CA), Certified General Accountant (CGA) or Certified Management Accountant (CMA).
Working knowledge of computerized accounting systems, and advanced Excel skills (e.g., Functions and pivot tables).
Excellent verbal and written communication skills.
Strong accounting skills and knowledge, including the ability to interpret and apply acts, bills, and generally accepted accounting principles (GAAP).
A highly developed sense of professionalism, tact and diplomacy.
Demonstrated respect for highly confidential and sensitive issues.
A high degree of emotional intelligence (the capacity to be aware of, control and express one's emotions and to handle interpersonal relationships judiciously and empathetically).
Demonstrated customer service and public relations skills.
Knowledge of current issues facing local government in Ontario. particularly as they relate to the portfolio.
Knowledge of human resources management, financial management and project management strategies.
Demonstrated ethical behaviour and business practices.
The ability to work well independently on several projects concurrently and possess excellent communication, organizational and creative thinking skills.
Proficient knowledge of related policies, procedures, legislation and initiatives.
Strong and effective research, analysis, problem solving and conflict resolution skills.
The ability to work with a diverse group of individuals in a team environment.
A commitment to providing high quality, cost effective services to the City and the community.
Strong organizational skills with the ability to prioritize work in a demanding environment.
Strong conflict resolution and negotiation skills.
Strong computer skills including Google Workspace, Microsoft Word, Excel, PowerPoint, (or other similar software programs) email and internet.
Strong written and verbal communication skills.
Strong and effective analytical, critical thinking and problem solving abilities.
The ability to obtain and maintain a satisfactory criminal record check or security clearance, deemed acceptable to the employer.
A minimum of four (4) years of experience, preferably in a municipal accounting/finance environment, or a related field.

Nice To Haves

Certificates related to Municipal Governance, Property Taxation or Public Sector Accounting.
A valid Class G Driver’s Licence and a safe driving record in good standing, satisfactory to the employer.
The ability to communicate in both English and French.
Previous municipal experience.
Previous supervisory experience in municipal or broader public, private or voluntary sector environments.
Previous experience in a unionized work environment.

Responsibilities

Facilitate the financial accounting and cash control functions of the City’s administration operations, including accounts receivable, accounts payable, financial statements, fine payments and financial disbursements.
Provide assistance to the Manager of Finance regarding ongoing financial analysis and daily general accounting functions regarding operating accounts.
Provide financial review of grant applications and routine process reports to ensure accuracy of reports.
Perform year end adjustments, accruals, deferrals, and reallocation of general ledger balances in support of operating accounts.
Create journal entries and updates to the general ledger for all financial subsystems' month end and year end closings.
Provide general ledger analysis/reconciliation for various departments on a monthly basis.
Assist departments with monthly operating account analysis.
Provide ongoing support, training, and guidance to City staff using the City’s financial software Great Plains, Microsoft GP.
Planning and preparation of year end reports and working papers for the City as well as Quinte Transit.
Preparation of City’s financial statements and year end reports and communication with the external auditors.
Monitoring, interpreting and applying accounting standards under PSAS.
Preparation of City’s Financial Information Return (FIR), and annual reports due to the government related to standard funding such as OCIF and CCBF.
Assist with the preparation and review of financial information related to grant applications and grant progress reports.
Preparation and submission of the Broader Public Sector (BPS) Energy Reporting annual report submission.
Coordination and support of merchant banking operations.
Complete various types of analytical type projects.
Perform internal audit functions.
Coordination and tracking of the Community Fund Grant Program, including assisting in the preparation of suggested grant allocations to Council.
Maintenance and creation of Operating budget and Reserve projections for the long-term financial plan.
Calculation of impact of future capital projects and related debt on reserves and ongoing operating budget costs of the City.
Projecting investment income and future operating expenses of the City.
Calculate, track, and facilitate the invoicing of deferred revenue programs, including deferred Development Charges in accordance with applicable laws.
Assisting with the annual financial budget presentation to Council, including the preparation of the supporting working papers.
Administer a ‘test’ environment and monitor all draft changes to ensure system integrity before implementation.
Propose and suggest changes to user rights and security settings to be authorized by the Manager of Finance/Deputy Treasurer.
Create ad hoc reports that are not available in Microsoft GP or Management Reporter when required.
Advocate for and participate in continuous improvement, identifying possible trends, risks and business improvements.
Demonstrate a commitment to learning and overall professional development.
Follow all guidelines for employees and employers as legislated under the Ontario Occupational Health and Safety Act, other applicable legislation, best practices, and City policies and procedures.
Accountable to ensure that all safety requirements are met by contractors or independent operators.
Assist the Manager in the development and implementation of departmental policies and procedures.
Assist with the recruitment and selection of staff.
Assist the Manager with the preparation and maintenance of appropriate databases for use in the department and other City departments.
Perform such other duties necessary and assigned to maintain the continuity of functions under the incumbent’s jurisdiction.
Assist with training and scheduling staff, processing timesheets and maintaining current records.