Supervisor, Expense Accounts Payable

Living Spaces•La Mirada, CA

About The Position

The Expense Accounts Payable Supervisor leads the Expense AP team and oversees invoice processing, payments, employee expense reports, corporate card activity, vendor compliance, and month-end close support. The role helps maintain strong internal controls, timely processing, policy compliance, and ongoing process improvement. Although the position has no direct supervisory responsibilities, it helps lead the Expense Account Team and works through the Manager, Accounts Payable on performance-management tasks. It may also serve as backup for the Merchandising AP Supervisor as needed. The position requires a bachelor’s degree or equivalent in Accounting, Business Administration, Finance, or a related field, and relevant accounts payable and team leadership experience. Compensation is $31.55–$40.95; overtime pay is available for eligible, non-exempt team members. Pay is determined by factors including education, experience, skills, market demand, budget, and internal equity. Certain roles and benefits are subject to eligibility requirements.

Requirements

Bachelor’s degree or equivalent from a four-year college or university in Accounting, Business Administration, Finance, or a related field; an equivalent combination of education and experience will be considered.
At least 3 years of accounts payable processing experience.
At least 2 years of experience leading or supervising a team within accounts payable.
Knowledge of Generally Accepted Accounting Principles (GAAP).
Proficiency in accounting software and Microsoft Dynamics AX or related software.
Excellent PC skills and proficiency with Microsoft Office, including Excel.

Nice To Haves

Experience supporting high-volume accounts payable transactions in a large enterprise, preferably for at least 2 years.

Responsibilities

Oversee daily accounts payable operations and payment activities to ensure accurate processing, timely vendor payments, and effective cash flow management.
Review and approve invoices, expense reports, checks, vouchers, and payment documentation for accuracy, proper coding, and compliance with company policies and internal controls.
Reconcile accounts payable transactions, subsidiary ledgers, and general ledger accounts; prepare account analyses and resolve discrepancies.
Support month-end and year-end close activities, including accrual preparation, reconciliations, and financial reporting requirements.
Maintain accurate records and documentation to support audits, tax reporting, internal controls, and regulatory compliance.
Administer vendor tax compliance activities, including collecting and validating W-9, W-8BEN, 1099, and other required tax documentation.
Maintain vendor records, account setup and updates, and master data integrity.
Administer the Concur expense management platform, including user access, approval workflows, delegates, corporate card administration, and policy configuration.
Monitor employee expense reports, corporate card activity, and outstanding transactions for policy compliance and timely resolution.
Partner with employees, managers, vendors, HR, and cross-functional departments to resolve accounts payable and travel-and-expense issues.
Provide guidance and training on accounts payable procedures, expense reporting, corporate card requirements, and policy compliance.
Identify process improvement opportunities and support audit and internal control initiatives.
Serve as backup for the Merchandising AP Supervisor as needed.
Help lead the Expense Account Team and work through the Manager, Accounts Payable on performance-management tasks.

Benefits

Team bonus for Retail, Guest Services, and Distribution Center team members based on meeting specific goals and KPIs.
Medical insurance for eligible full-time team members.
Dental insurance for eligible full-time team members.
Vision insurance for eligible full-time team members.
401(k) with company match for full-time and part-time team members.
Vacation for full-time team members or as otherwise required by applicable law.
Paid sick leave for full-time and part-time team members.
Flex or Health Spending Account for eligible full-time team members.
Employee Assistance Program for full-time and part-time team members.
Holiday pay for full-time team members.
Life insurance for full-time team members.
Overtime pay for eligible, non-exempt team members.
Expense reimbursement as required by applicable law and company policy.