Supervisor Accounts Payable

Lehigh Valley Health Network•Allentown, PA

1d•Onsite

About The Position

The Accounts Payable Supervisor is responsible for the activities and operations within the accounts payable function for the organization. This role ensures timely payments of vendor invoices and expense vouchers, maintains accurate financial records, control reports & databases, and oversees the administration of accounts payable programs. The Accounts Payable Supervisor also provides staff with ongoing development and training, covering all accounting systems and accounts payable functions and duties.

Requirements

Associate’s Degree in Accounting or related field or significant relevant work experience may be substituted for degree and certification.
5 years in Accounts Payable is required.
Familiarity with computerized Accounts Payable system is required.
Experience with Corporate Purchasing Card or Travel and Entertainment Card program is required.
Knowledge of MS Office Suite, with specific emphasis on MS Excel and MS Access required.
Must demonstrate the ability to prioritize and work independently in a stressful, changing environment.
Demonstrates knowledge of PCs, other related devices and software.
Must possess and exhibit excellent verbal and written communication, customer service, interpersonal, teamwork and organizational skills.
Must demonstrate behaviors consistent with the values and mission of LVHN.
Exhibits P.R.I.D.E. behaviors.

Responsibilities

Providing team direction and guidance for all necessary activities related to accounts payable, including internal and external audits, preparation and IRS submission of 1099 and related forms, and maintaining good supplier relationships.
Providing oversight to ensure the timely and accurate payment of invoices, check requests, and credit memos from data entry to payment processing.
Providing new and existing staff members with supervision and training.
Coordinating the daily activities for all Accounts Payable related functions.
Coordinating the administration of special programs offered to internal & external customers, including commercial credit card programs, electronic payment programs, employee reimbursements, and clinician continuing medical education (CME). Activities include promoting program growth, developing education programs, and auditing programs for compliance.
Coordinating departmental audits of employee accounts, reimbursement requests, corporate credit card transactions, sales tax, vendor master account updates, etc., to ensure transaction validity and policy compliance.
Reviewing all databases to ensure accuracy regarding Vendor Master Maintenance, reports relating to invoices not received, and error reports related to electronic integrations.
Identifying and troubleshooting system and database discrepancies that need to be resolved through policy & procedure changes or software upgrades.
Striving to improve policies & procedures through technological enhancements and streamlined processes.
Assigning tasks and duties for all colleagues on a scheduled basis.
Delivering a high level of customer service by utilizing effective communication skills in interpersonal interactions with patients and families, physicians, fellow colleagues, and team members.
Working with the Director, Accounts Payable in the assessment and implementation of new systems and technology upgrades.