Supervisor, Accounts Payable

BHS•Kentucky - Work from Home, KY

5d•Onsite

About The Position

Baptist Health is looking for an Accounts Payable Supervisor to oversee the Accounts Payable Customer Service team, Supplier Content Coordinators, Travel & Expense, and Disbursements. This first-line managerial role involves supervising, training, developing, and motivating Accounts Payable staff. The supervisor establishes tasks, delegates workload, and receives guidance from the Manager. They contribute to process and procedure development and assist in compiling and generating IRS Form 1099s. Maintaining strong working relationships with employees, suppliers, and other departments is crucial. The role acts as a liaison for supplier maintenance, travel and expense, disbursements, or shared service center accounts payable processes. The Accounts Payable Supervisor monitors Customer Service performance, provides training, and supervises supplier set-up and maintenance. They also oversee disbursements, ensuring timely and accurate payments, and serve as backup for processing weekly disbursements. Additionally, the role is responsible for the Travel & Expense Corporate Credit Card program and acts as a subject matter expert for ERP systems during integrations, upgrades, or new initiatives. Researching and resolving issues related to system workflows, assisting with audits, and investigating escalated discrepancies are key responsibilities. The supervisor ensures the supplier database aligns with IRS 1099 requirements, compliance guidelines, and company best practices, while also overseeing W-9 receipt and 1099 issuance. Performing reconciliations for 1099 errors, IRS discrepancies, and outstanding checks are also part of the role.

Requirements

Bachelor’s degree with 3 years' experience.
In-depth knowledge of accounting principles focusing particularly on accounts payable procedures and best practices.
Hands-on management approach with ability to train and mentor applying strong attention to detail and accuracy.
Experience generating 1099s and reporting to the IRS is required.
Advanced computer skills including proficiency in Microsoft Office Suite particularly Excel with ability to perform VLookups and create pivot tables.

Nice To Haves

PeopleSoft and/or Oracle Cloud experience preferred but not required
Past supervisory experience preferred but not required.

Responsibilities

Provides leadership to team through supervision, training, delegation, prioritization of workloads, mentoring and motivation.
Accountable for establishing, maintaining documentation of, and ensuring consistent application of department policies as they relate to the area of supervision.
Acts as liaison between accounts payable, site locations, suppliers, and corporate departments on matters of supplier maintenance, travel and expense, disbursements, or shared service center accounts payable processes.
Monitors and assesses Customer Service performance with timely guidance and/or feedback as well as providing routine training on departmental processes and policies.
Supervises all aspects of supplier set-up and maintenance which includes approving new suppliers or modifications to existing suppliers within the ERP system.
Oversees and monitors all qualities of disbursements ensuring payments are timely and accurate while serving as backup for processing weekly disbursements via check/ACH/SUA, stop/void payments, and positive pay exceptions in JPMorgan banking website.
Responsible for Travel & Expense Corporate Credit Card program ensuring adherence to policy, accuracy, and well-timed payments.
Participate in or act as subject matter expert regarding ERP system and processes for any location integrations, new corporate initiatives, or software upgrades.
Performs research and review concerns or issues related to Supplier Maintenance, Travel & Expense and Disbursements system workflows and works with employees or IT Support when necessary to take corrective action in resolving.
Assists with internal and external audit and information requests.
Investigates and resolves escalated issues or discrepancies and has ability to perform detailed research for suppliers or site locations.
Ensures supplier database is maintained in agreement with IRS 1099 requirements, Compliance department guidelines, Supply Chain needs, and Company’s best practices.
Oversees receipt of W-9’s for all 1099 vendors and assists in issuance of annual 1099s.
Performs reconciliation of 1099 errors, resolves discrepancies with the IRS, and assists in issuance and tracking of notice B’s.
Oversees review, research, and reconciliation of supplier statements.
Performs outstanding check reconciliation.