Summer School Operations Specialist – Enrollment, Scheduling & Attendance (Part-Time)

Columbia•Columbia, MO

About The Position

The Summer School Operations Specialist is responsible for enrolling students in summer school, providing confirmation information to parents, managing late enrollment requests, and creating student schedules in collaboration with district personnel and summer administrators. The role monitors enrollment and collaborates with the summer school coordinator on enrollment, building-level hiring changes, and communications with school personnel and families. The position supports planning and operations for district summer programming, including programs such as ESY, music, Adventure Club, and Summer Enrichment. It prepares and distributes enrollment information and reports, supports registration and roster processes with AID, and ensures accurate summer school student attendance reporting. The role establishes and maintains the district summer school office as needed from March 1 through the end of summer school, and performs other duties necessary to support the mission and vision of Columbia Public School District.

Requirements

Bachelor’s degree.
5–10 years of experience.
Strong computer skills, including word processing and working with spreadsheets and databases.
Ability to understand and submit online reports and learn new systems and software.
Ability to read and interpret documents such as instructions and procedure manuals; write simple reports and correspondence; and speak clearly and concisely with colleagues, athletic staff, administration, parents, and students.
Ability to interpret written, oral, diagram, or schedule-form instructions and solve problems involving a variety of concrete variables.
Ability to manage multiple tasks simultaneously and perform basic mathematical functions.
Interpersonal skills and ability to work closely with a variety of staff members.
Ability to safeguard confidential information, work independently, and demonstrate initiative.
Ability to perform the essential duties satisfactorily, with reasonable accommodations available for individuals with disabilities.
Consistent and regular attendance.

Nice To Haves

Administration certificate.
Administrative experience.
Ability to work collaboratively with others.
Strong organizational skills.
Attention to detail.

Responsibilities

Meet as needed from August through February with district personnel to address planning details and operational issues.
Confirm and complete details of district summer programming, including ESY, music, Adventure Club, and Summer Enrichment, for distribution to district personnel and patrons.
Provide informational materials about summer programming to district webmasters.
Establish and maintain the district summer school office as needed from March 1 through the end of summer school.
Collaborate with schools to distribute enrollment information to Columbia schools and private and parochial schools serving CPS students.
Provide school personnel with information about the summer enrollment process, timeline, and programming.
Update the summer high school registration guide and share it with middle school and high school counselors.
Work with AID on high school summer course numbers.
Monitor enrollment and communicate with the summer coordinator regarding K–8 and high school planners in relation to FTE.
Assist in preparing electronic enrollment reports for distribution to regular-year and summer administrators and teachers.
Work with AID to enter K–8 summer teachers in Infinite Campus and run rosters.
Work with AID to run high school rosters.
Ensure the accuracy of summer school student attendance reporting.
Prepare enrollment information flyers and regular parent reports for distribution to schools and classrooms.
Perform other duties as necessary to support the mission and vision of Columbia Public School District.
Supervise summer school clerical staff.