Summer Program Operations Coordinator - DreamLab

Girl Scouts of Northern New Jersey•Paramus, NJ

About The Position

The Girl Scout mission is to build girls of courage, confidence, and character, who make the world a better place. Behind every Girl Scout and volunteer is a team of local staff ready to help them earn that next badge, embark on a camping adventure, or organize an impactful service project. We are Girl Scouts of Northern New Jersey (GSNNJ) serving girls in grades K-12 in Bergen, Morris, Passaic, Sussex and northern Warren counties. We bring the Girl Scout Leadership Experience to 19,000 girls and 10,200 adult members. GSNNJ is excited for the upcoming opening of its’ very own DreamLab. The DreamLab is designed to become a bold, imaginative hub for sisterhood — a space where ideas ignite, friendships flourish, and limitless possibilities come to life. This dynamic new experience center will offer Girl Scouts a whole new and meaningful way to explore our four pillars — STEM, Life Skills, Entrepreneurship, and Outdoors. DreamLab will provide an innovative, hands-on learning environment where girls explore STEM, creativity, and entrepreneurship through real-world experiences. Designed as a dynamic makerspace and discovery hub, DreamLab offers programs including summer camps, workshops, field trips, and badge-based learning experiences. DreamLab Summer Programs will run from July 6 through August 21 and are structured as a series of themed, week-long studio experiences for girls in grades K–12 . Each week, participants dive into a specific focus area while building skills, friendships, and confidence through hands-on, project-based learning. We are looking for talented Summer Program Coordinator to join our team! The Summer Operations Coordinator is the organizational backbone of DreamLab. This role ensures that every day runs smoothly by managing logistics, materials, scheduling, and systems across all programs. This is a highly hands-on, fast-paced role for someone who thrives on organization, anticipates needs before they arise, and can keep multiple moving parts aligned at once. This role works closely with the Head of DreamLab Operations, Associate Director of DreamLab Operations and Lead Facilitators to ensure a high-quality, seamless experience for all participants and staff.

Requirements

Strong organizational and systems-thinking skills
Experience in operations, program coordination, or administrative roles
Ability to manage multiple priorities in a fast-paced environment
Excellent communication and problem-solving skills
Experience working in youth programs, schools, camps, or events strongly preferred

Responsibilities

Oversee daily program logistics across all studios and age groups
Manage arrival, dismissal, and attendance systems
Ensure smooth transitions between program blocks (morning and afternoon)
Support staff in staying on schedule and maintaining program flow
Prepare and distribute materials for each studio (STEM, culinary, media, maker, etc.)
Maintain organization of shared spaces and storage areas
Ensure all rooms are set up and reset daily
Track inventory and flag supply needs in advance
Support daily staff assignments and coverage
Adjust staffing in real time as needed (absences, program shifts, etc.)
Serve as a go-to problem solver for staff throughout the day
Serve as a point of contact for families during arrival/dismissal
Support communication related to schedules, logistics, and participant needs
Help ensure a welcoming, organized front-of-house experience
Maintain attendance records and daily documentation
Keep systems organized (schedules, rosters, materials lists)
Identify inefficiencies and proactively improve processes
Set up operational systems (attendance, schedules, materials tracking)
Organize and inventory supplies across all program areas
Prepare program spaces for launch
Support staff onboarding and training logistics
Help build daily schedules and operational plans
Other duties as assigned