Summer Clerical Support Summer Discovery Academy

Haverhill Public Schools•Haverhill, MA

3d•Onsite

About The Position

This position provides clerical support for the Summer Discovery Academy, a summer program. The role involves managing enrollment data, communicating with parents and staff, maintaining records, and performing various administrative tasks to ensure the smooth operation of the program. The position is contingent on funding and student enrollment.

Requirements

Ability to work on computer, laminator, copiers, printers, generate Excel Spreadsheets, Google Docs, and to perform clerical work with little supervision.
Perform data entry and word processing at a computer workstation.
Data entry will include: daily student attendance; daily staff attendance; current enrollment data; student information; pre and post test results; other data as required.

Responsibilities

Perform all clerical duties required of the summer programs within your assigned building and/or assigned Coordinator.
Display strong, positive communication and interaction skills when dealing with co-workers, students, administrators, parents/guardians, visitors and/or the community.
Display ethical and professional behavior in communicating and working with staff, students and community members.
Exercise considerable discretion in the management of and protection and release of confidential information of both student and staff and in the interpretation and administration of policies and procedures.
Manage enrollment data for the Summary Discovery Academy.
Liaison with the HPS Transportation Department.
Make recruitment calls to parents; answer telephone, inquire as to absences daily.
Address parent questions.
Provide student identification labels with accurate information about group and bus numbers.
Create teacher room labels and attendance collection systems.
Maintain data reports in Excel or Google Sheets and share with staff.
Inventory of purchased school supplies, books, and equipment - Pre and Post.
Archive student applications and emergency information.
Update schedule and student/teacher assignments.
Communicate with assigned nurses.
Prepare weekly payroll for personnel.
Provide teachers with ongoing updated student information.
Maintain permission forms, and application forms; knowledge of daily logistics.
Perform all other general duties as indicated by the Superintendent of Schools and directives of the Superintendent of Schools or his/her designee, and policies of the Haverhill School Committee.