Substitute Secretary

Grand Rapids Public Schools • Grand Rapids, MI

1d • Onsite

About The Position

The Substitute Secretary provides clerical support to building administrators and/or the office team to help ensure the efficient operation of the school office. This hourly, on-call position fills vacancies, leaves of absence, and other necessary secretarial openings within the district. Regular, punctual, in-person attendance is an essential function. The employee may also be assigned duties reasonably incidental to the role.

Requirements

• High school diploma or GED.
• Consistently demonstrate dependable attendance and punctuality.
• Ability to perform the described essential job functions, with reasonable accommodations where applicable.
• Ability to communicate orally and in writing in English and perform the described mental functions, including comparing, analyzing, copying, coordinating, instructing, computing, synthesizing, evaluating, compiling, negotiating, and using interpersonal skills.
• Able to stand and/or walk during most of the workday; turn, stoop, climb, bend, push, pull, reach for, and carry materials and equipment; and lift at least 40 pounds.
• Able to work outdoors for extended periods, up to an entire eight-hour shift, in all weather conditions.

Nice To Haves

• Previous experience as a school secretary.
• Retired school secretary.

Responsibilities

• Assist building administrators with message handling, written communications, voicemail, filing, payroll, appointment scheduling, and reporting.
• Maintain the building calendar, including building-use requests, and coordinate with appropriate personnel.
• Assist with coordinating the recording of scholars’ daily attendance.
• Assist with recording scholar data in school files and pupil-personnel files as scholars enroll or leave school.
• Interact positively, supportively, and cooperatively with coworkers, administrators, scholars, parents, and the community.
• Demonstrate dependable attendance and punctuality.
• Perform other duties as assigned.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED