Subsidy Finance Coordinator

HEALTHY KIDS PROGRAMS • Town of Kent, NY

3d • $20 - $22 • Onsite

About The Position

The Subsidy Finance Coordinator oversees the childcare subsidy program for Healthy Kids sites. The role includes registering new sites to accept subsidies, renewing and maintaining existing registrations, completing requests from state subsidy agencies, billing agencies, and reconciling payments from parents and agencies. The coordinator maintains accurate documentation for children receiving assistance and uses state subsidy systems such as CCTA and Kinder Connect.

The position builds strong relationships with families through clear, responsive communication and collaborates with caseworkers to support seamless processes. It also involves providing exceptional service, helping improve administrative processes, and performing other duties as assigned. Success includes providing fast, friendly, accurate enrollment support; helping families navigate registration and subsidy processes; tracking and following up on enrollment steps; improving communication response times; and streamlining repetitive work while preserving a personal, high-touch experience.

This is an in-person, full-time position at Healthy Kids Programs, 2 Summit Court, Fishkill, NY 12524. The schedule is Monday through Friday, either 8:30 AM–5:00 PM or 9:00 AM–5:30 PM. Pay is $20–$22 per hour, depending on experience.

Requirements

• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Comfort learning and using digital systems and technology platforms.
• Effective time management and ability to manage multiple priorities.
• Team-oriented mindset with flexibility and adaptability.
• High school diploma or equivalent.

Nice To Haves

• Experience with childcare subsidy programs, public benefits navigation, enrollment services, case management, or family support services.
• Experience using CRM systems, workflow tools, or process automation platforms.
• Experience using AI tools or technology to improve administrative processes.
• Ability to explain complex eligibility and documentation requirements clearly and supportively.
• Experience supporting families from diverse backgrounds.

Responsibilities

• Oversee the childcare subsidy program for Healthy Kids sites.
• Register new sites to accept subsidies and renew and maintain existing registrations.
• Complete requests from state subsidy agencies.
• Bill agencies and reconcile payments from parents and agencies.
• Communicate clearly and responsively with families and cultivate strong relationships.
• Collaborate with caseworkers to ensure seamless processes.
• Use state subsidy systems such as CCTA and Kinder Connect.
• Maintain accurate, thorough documentation for each child receiving assistance.
• Provide exceptional service and demonstrate a commitment to making a positive impact.
• Track and follow up on subsidy-related enrollment steps effectively.
• Help reduce repetitive administrative work through automation and streamline internal processes.
• Perform other duties as assigned.

Benefits

• Employer-paid childcare for children enrolled in the program on days worked.
• Medical insurance.
• Vision insurance.
• Dental insurance.
• AFLAC supplemental plans.
• 401(k) for eligible employees.
• Paid holidays.
• Paid time off (PTO).
• Paid sick time off.
• On-demand pay.
• Career development and growth opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED