Subsidy Finance Coordinator

Healthy Kids Programs • Poughkeepsie, NY

19h • Onsite

About The Position

The Subsidy Finance Coordinator oversees the childcare subsidy program for Healthy Kids Programs sites. The role manages site registrations and renewals, responds to requests from state subsidy agencies, bills agencies, and reconciles payments from families and agencies. It also supports families through clear, responsive communication, collaborates with caseworkers, and maintains accurate documentation for children receiving assistance. The coordinator uses state subsidy systems such as CCTA and Kinder Connect and contributes to improving administrative processes while maintaining a personal, high-touch experience for families.

The position is based in person at Healthy Kids Programs, 2 Summit Court, Fishkill, NY 12524. It is full-time, Monday through Friday, with a schedule of either 8:30 AM–5:00 PM or 9:00 AM–5:30 PM. Pay is $20–$22 per hour, depending on experience.

Requirements

• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Comfort learning and using digital systems and technology platforms.
• Effective time management and ability to manage multiple priorities.
• Team-oriented mindset, flexibility, and adaptability.
• High school diploma or equivalent.

Nice To Haves

• Experience with childcare subsidy programs, public benefits navigation, enrollment services, case management, or family support services.
• Experience using CRM systems, workflow tools, or process automation platforms.
• Experience using AI tools or technology to improve administrative processes.
• Ability to explain complex eligibility and documentation requirements clearly and supportively.
• Experience supporting families from diverse backgrounds.

Responsibilities

• Register new Healthy Kids sites to accept childcare subsidies.
• Renew and maintain existing site registrations.
• Complete requests from state subsidy agencies.
• Bill agencies and reconcile payments from parents and agencies.
• Communicate clearly and responsively with families.
• Collaborate with caseworkers to support seamless processes.
• Use state subsidy systems, including CCTA and Kinder Connect.
• Maintain accurate, thorough documentation for each child receiving assistance.
• Track and follow up on subsidy-related enrollment steps.
• Help reduce repetitive administrative work through automation and streamline repeatable internal processes.
• Perform other duties as assigned.

Benefits

• Employer-paid childcare for children enrolled in the program on the days the employee works.
• Medical, vision, and dental insurance.
• AFLAC supplemental plans.
• 401(k) for eligible employees.
• Paid holidays.
• Paid time off (PTO).
• Paid sick time off.
• On-demand pay.
• Career development and growth opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED