Subsidy Finance Coordinator

Healthy Kids Programs • Danbury, CT

2d • Onsite

About The Position

The Subsidy Finance Coordinator oversees the childcare subsidy program for Healthy Kids Programs sites. The role includes registering new sites to accept subsidies, renewing and maintaining existing registrations, completing requests from state subsidy agencies, billing agencies, and reconciling payments from parents and agencies. The coordinator builds strong relationships with families through clear, responsive communication and collaborates with caseworkers to support seamless processes.

The position uses state subsidy systems such as CCTA and Kinder Connect and maintains accurate, thorough documentation for each child receiving assistance. The successful candidate provides exceptional service and contributes to a positive experience for families. Success includes providing fast, friendly, accurate enrollment support; helping families navigate registration and subsidy processes; tracking and following up on subsidy-related steps; improving communication response times; reducing repetitive administrative work through automation; and creating streamlined, repeatable processes while preserving a personal, high-touch experience.

This is an in-person, full-time position at Healthy Kids Programs, 2 Summit Court, Fishkill, NY 12524. The schedule is Monday through Friday, either 8:30 AM–5:00 PM or 9:00 AM–5:30 PM. Pay is $20–$22 per hour, depending on experience.

Requirements

• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Comfort learning and using digital systems and technology platforms.
• Effective time management and ability to manage multiple priorities.
• Team-oriented mindset with flexibility and adaptability.
• High school diploma or equivalent.

Nice To Haves

• Experience with childcare subsidy programs, public benefits navigation, enrollment services, case management, or family support services.
• Experience using CRM systems, workflow tools, or process automation platforms.
• Experience using AI tools or technology to improve administrative processes.
• Ability to explain complex eligibility and documentation requirements clearly and supportively.
• Experience supporting families from diverse backgrounds.

Responsibilities

• Oversee the childcare subsidy program for Healthy Kids sites.
• Register new sites to accept subsidies.
• Renew and maintain existing site registrations.
• Complete requests from state subsidy agencies.
• Bill agencies and reconcile payments from parents and agencies.
• Cultivate strong relationships with families through clear, responsive communication.
• Collaborate with caseworkers to ensure seamless processes.
• Use state subsidy systems such as CCTA and Kinder Connect.
• Maintain accurate, thorough documentation for each child receiving assistance.
• Provide exceptional service and help create a positive impact.
• Track and follow up on subsidy-related enrollment steps.
• Help reduce repetitive administrative work through automation and support streamlined, repeatable internal processes.
• Perform other duties as assigned.

Benefits

• Employer-paid childcare for children enrolled in the program on the days the employee works.
• Medical, vision, and dental insurance.
• AFLAC supplemental plans.
• 401(k) for eligible employees.
• Paid holidays.
• Paid time off (PTO).
• Paid sick time off.
• On-demand pay.
• Career development and growth opportunities.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED