Subrecipient Grants Specialist III

State of Colorado•Denver, CO

2d•Hybrid

About The Position

This position is grant funded with a high probability for renewal once it expires. The employee will be required to sign a waiver of retention. The mission of the Grants Management Office is to standardize, streamline and improve federal and state grant management practices. This Office promotes and provides assistance for projects and programs to build, sustain, and deliver the capabilities necessary to prevent, protect against, mitigate, respond to, and recover from all hazards events. The support provided includes all phases of the grant life cycle from application, awarding of the grant agreements, to close-out of the grant agreements and the grant program. Services include: Disseminate funding opportunity announcements, Assist with grant application and budget development, Review of funding applications, Provide guidance and technical assistance to sub-recipients, Monitor subrecipients, Assess project/program success. The Subrecipient Monitoring (SRM) Section conducts risk assessment of all subrecipients who receive a grant from DHSEM, conducts on-site monitoring, conducts single audit reviews of all subrecipients having at least one open grant award and provides subrecipients with technical assistance and grant management best practices. The primary purpose of this position is to assist the Subrecipient Monitoring Section Supervisor with activities and tasks related to monitoring of federal and state grant programs by performing compliance monitoring reviews to ensure compliance with grant, federal, and state regulations. Reviews include, but are not limited to, assessment of grant terms and conditions, grant objectives and deliverables, grant expenditures, and fiscal and programmatic reports. Compliance monitoring includes the assessment of grant programs, reporting standards, and procurement processes related to grant/contract period of performance.

Requirements

SIX (6) years of professional experience in grants, accounting or finance administration that includes compliance and reimbursements at the federal, state, local level.
A Bachelor's degree and TWO (2) years of professional experience in grants, accounting or finance administration that includes compliance and reimbursements at the federal, state, local level.
A Master's degree and ONE (1) year of professional experience in grants, accounting or finance administration that includes compliance and reimbursements at the federal, state, local level.
Ability to prioritize and be accountable
Demonstrated strong critical thinking skills
Ability to make independent and creative decisions
Ability to multitask
Strong organizational and follow up skills
Self-sufficient, highly motivated and team player
Ability to thrive in a fast paced work environment with consistency and reliability
Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search, reference checking, driving history.
Must be a Colorado resident at the time of application
Requires a Colorado Drivers License
Must be able to participate in State Emergency Operations Center and Recovery activations as assigned.

Nice To Haves

Previous state experience
Recent and successful experience in grant management, grant compliance, and administration of federal, state, local, or foundation grants.
Experience with fiscal rules/compliance
Advanced skills with Google Workspace and Microsoft Office (C reating and formatting documents, using formulas and data analysis in Sheets, designing presentations, managing files in Drive, collaborating effectively through shared documents, and utilizing video conferencing for meetings)
Experience collaborating/interacting with key constituencies and stakeholders, the public at large, and diverse community.
Detail oriented

Responsibilities

Conducts compliance monitoring reviews of subrecipients throughout life-cycle of the grant agreement.
Performs risk-based monitoring activities of subrecipients including on site monitoring visits and ongoing monitoring activities.
Reviews subrecipients’ audit results via the Federal Audit Clearinghouse.
Issues management decision on subrecipient’s audit findings and ensures the subrecipient takes appropriate and timely corrective action.
Assists in tracking subrecipients’ fiscal and programmatic activities of federal and state grant to ensure compliance with federal and state rules and regulations.
Assists in analyzing awarded grant’s terms and conditions, standard assurances, reporting requirements (fiscal and programmatic), OMB circular requirements against grant application and budget (goals, objectives, statement of work/deliverables, reports), and procurement documents.
Assists in assessing documents, reports, procurement processes (invoices/requisitions) or other instrument that will verify grant’s statement of work, expenses and deliverables against application submitted to funding source.
Assists in assessing subrecipients’ documents such as payroll register/payroll history, invoices, receipts or other instruments that verify expenses and proof of deliverables against approved budget.
Performs other work-related duties and responsibilities as assigned.
As directed, provide pre-disaster support to the State Emergency Operations Center training and exercise program up to 5% of time.
During a state declared disaster, provide operational support to the State Emergency Operations Center as directed.
When directed, assume an assigned role as a member of the State Recovery Task Force until relieved by Task Force Leader or Director, DHSEM.

Benefits

Medical and dental options are available for permanent employees and their dependents.
Short and long-term disability coverage
Life insurance that includes legal resources and discounts.
Basic Life and AD&D insurance equal to their annual earnings subject to a minimum benefit of $50,000 and a maximum of $250,000.
State of Colorado's Wellness Program, State of Health, is a no-cost, year-long program that supports an employee’s health and wellness goals. This program offers personalized health coaching, skill groups and more. Participants can earn a $20 per month health insurance premium discount.
Through BenefitHub, State of Colorado employees have access to discounts, promotions and special programs from hundreds of retailers, restaurants, travel and entertainment venues throughout Colorado and across the country.
State contribution into a Health Savings Account when enrolled in a High Deductible Health Plan.
Eligible employees have access to medical leave under the Family Medical Leave Act (FMLA) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI).
Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
Excellent retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans.
Generous time off including 11 paid holidays annually and accrued annual and sick leave and four annual wellness days.
The Employee Assistance Program (C-SEAP) is available in every region of the state.
Tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
Credit Union of Colorado membership eligibility.