Grants Contract Specialist

State of Colorado • Denver, CO

1d • Onsite

About The Position

The Grant Contract Specialist supports the State Historical Fund by managing the grant contract process from award through execution. This position prepares contracts, processes amendments and extensions, coordinates procurement and vendor documentation, supports encumbrances, maintains accurate contract records, and works collaboratively with Resource Specialists, Grant Operation Manager, Finance/Procurement. The position helps ensure grant agreements are processed accurately, on time, and in compliance with State of Colorado fiscal and contracting requirements.

Requirements

• Three (3) years of professional experience in contract administration, procurement, grants administration, fiscal administration, accounting, auditing, public administration, or closely related work; OR a combination of education and relevant experience equal to three years.
• Background check required.
• Occasional travel may be required, possession of a valid Colorado driver's license is required for this position.

Nice To Haves

• Formal knowledge or work experience in preservation, public history, anthropology, archaeology
• Experience with State of Colorado contracting or procurement.
• Experience administering grants and public funds.
• Experience using Fluxx, DocuSign, or similar systems.
• Strong organizational, analytical, and communication skills.
• Ability to manage multiple priorities while maintaining accuracy.

Responsibilities

• Prepare grant agreements, contracts, and intergovernmental agreements.
• Review award documentation, budgets, scopes of work, and exhibits for completeness.
• Prepare approval packets and manage routing through execution.
• Maintain complete contract files in Fluxx and agency systems.
• Prepare and process amendments, modifications, and extensions.
• Monitor contract aging and upcoming expirations.
• Maintain amendment history and contract documentation.
• Generate reports and identify workflow improvements.
• Coordinate vendor onboarding and procurement documentation.
• Support encumbrance and contingency activities with Finance/Procurement.
• Assist with updating and reconciling Fluxx with internal tracking systems.
• Provide technical assistance regarding contract requirements.
• Provide excellent customer service to internal staff and partners.
• Recommend process improvements that increase efficiency and consistency.
• Communicate professionally and manage competing priorities.
• Perform other duties as assigned.

Benefits

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans
• Medical and dental health plans
• Employer supplemented Health Savings Account
• Paid life insurance, plus additional optional life insurance options
• Short- and long-term disability coverage
• 11 paid holidays per year plus generous vacation and sick leave accruals
• BenefitHub state employee discount program
• State of Health employee wellness program
• Excellent work-life programs, such as flexible schedules and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed