Submittal Clerk, Finish

PACE Supply • Stockton, CA

1d • Onsite

About The Position

PACE Supply's Finish Division is seeking a Submittal Clerk in Stockton, CA. This role is part of a high-performing Finish project team where the Submittal Clerk will play a critical role in delivering Best-In-Class submittal packages to contractor partners. The position involves working closely with the team and leveraging internal and external resources to build sustainable relationships and trust with customers while supporting PACE Supply’s strategic priorities.

Requirements

• High school diploma/GED or equivalent education.
• Minimum 1–2 years of administrative, clerical, or coordination experience (construction, distribution, or manufacturing preferred).
• Strong attention to detail with excellent proofreading and accuracy skills.
• Proficient in Microsoft Office Suite (especially Outlook, Excel, and Word).
• Strong written and verbal communication skills.
• Highly organized with the ability to manage multiple priorities and deadlines.

Nice To Haves

• Experience preparing submittals, O&M manuals, or project documentation in the finish/construction industry.
• Familiarity with construction products, specifications, or the submittal process.
• Experience using job management or CRM software.
• Previous exposure working with contractors, project managers, or estimators.

Responsibilities

• Prepare accurate product submittals using our internal software platform prior to project start.
• Compile complete product Operation & Maintenance (O&M) packages upon project completion.
• Maintain and update the submittal tracking log.
• Review colleagues’ work for accuracy and completeness before sending to customers.
• Review finish quotes to verify proper product selection and clearly identify customer needs.
• Research and locate specification sheets using all available resources when needed.
• Maintain regular communication with Account Managers, Project Managers, and Estimators to ensure submittals are complete and accurate.
• Send completed submittal links to the appropriate customer contacts.
• Receive and promptly address feedback on required corrections.
• Review and log all incoming submittal requests via email.

Benefits

• Medical, dental, and vision care available within the first 30 days.
• Life insurance.
• Sick days.
• Holidays.
• Vacation.
• 401(k).
• ESOP (Employee Stock Ownership Plan).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED