Submittal Clerk, Finish

PACE Supply•Stockton, CA

7h•Onsite

About The Position

PACE Supply's Finish Division is seeking a Submittal Clerk in Stockton, CA. This role is crucial for delivering Best-In-Class submittal packages to contractor partners. The Submittal Clerk will work closely with the team, leveraging internal and external resources to build sustainable relationships and trust with customers, while supporting PACE Supply’s strategic priorities.

Requirements

High school diploma/GED or equivalent education.
Minimum 1–2 years of administrative, clerical, or coordination experience (construction, distribution, or manufacturing preferred)
Strong attention to detail with excellent proofreading and accuracy skills
Proficient in Microsoft Office Suite (especially Outlook, Excel, and Word)
Strong written and verbal communication skills
Highly organized with the ability to manage multiple priorities and deadlines

Nice To Haves

Experience preparing submittals, O&M manuals, or project documentation in the finish/construction industry
Familiarity with construction products, specifications, or the submittal process
Experience using job management or CRM software
Previous exposure working with contractors, project managers, or estimators

Responsibilities

Building Project Submittal & O&M Packages
Prepare accurate product submittals using our internal software platform prior to project start
Compile complete product Operation & Maintenance (O&M) packages upon project completion
Maintain and update the submittal tracking log
Review colleagues’ work for accuracy and completeness before sending to customers
Review finish quotes to verify proper product selection and clearly identify customer needs
Research and locate specification sheets using all available resources when needed
Communication (Internal & External)
Maintain regular communication with Account Managers, Project Managers, and Estimators to ensure submittals are complete and accurate
Send completed submittal links to the appropriate customer contacts
Receive and promptly address feedback on required corrections
Review and log all incoming submittal requests via email