Sublease Management Coordinator

Inspire•Atlanta, GA

About The Position

The Sublease Management Coordinator maintains and coordinates Sublease Management functions for Inspire Brands restaurant locations leased or subleased to franchisees or third-party tenants. The role helps protect the company’s real estate assets and revenue by maintaining accurate landlord and subtenant information, coordinating documentation and notices, tracking compliance and deadlines, and supporting the Lease Management team.

Requirements

1–4 years of office experience.
Strong customer service attitude.
Proficiency in Microsoft Word, Outlook, and Excel.
Ability to thrive in a fast-paced environment with constant changes.
Ability to manage multiple activities, projects, and timelines.
Good organizational skills, attention to detail, and accuracy.
Self-starter able to set priorities and goals and work toward accomplishing them.
Track record of building positive, respected relationships with team members and other functional departments.
Performance-driven, results-oriented approach and strong work ethic.
Excellent interpersonal skills, including oral and written communication, with a customer-service mentality.
Ownership mentality and eagerness to learn the role, grow, and assist the Lease Management team.

Responsibilities

Review prime landlord and subtenant change requests and related documentation, including deeds, lease assignments, and address changes, to confirm the ownership title chain is complete.
Process approved changes through supplier maintenance to keep prime landlord and subtenant notice and remittance information accurate.
Create and update the CoStar Table of Contents for the subleased portfolio.
Coordinate subtenant insurance certificate changes with insurance brokers and follow up on non-compliant certificates.
Circulate Right of First Refusal notices for consideration by Finance, Real Estate, and Legal; track decisions before deadlines and notify the prime landlord, subtenant, and appropriate internal parties.
Maintain long-term relationships with landlords, lenders, subtenants, and internal business partners across Accounts Receivable, Real Estate, Legal, Accounting, Tax, and Risk.
Distribute public hearing and violation notices to the appropriate party, add them to Deal Path for tracking, follow up until completion, and escalate to a Lease Administrator when applicable.
Collect, address, and distribute mail correspondence for the sublease portfolio.
Assist with department and special projects for the Manager of Sublease Management or Director of Lease Management.
Help identify when Sublease Management processes and procedures need updating.