Subcontracts Specialist

Pacific Energy Canada•Vancouver, BC

2h•CA$120,000 - CA$150,000•Hybrid

About The Position

The Subcontract Specialist is an integral part of Woodfibre LNG’s dynamic team. This role will execute the Owner’s procurement and subcontracting activities, supporting and guiding the efforts of Prime Contractor procurement awards. The position spans from the creation and approval of bid slates through to mobilization, demobilization, and close-out of Subcontract agreements. The successful candidate will be responsible for Subcontracting activities, which may include full lifecycle subcontracting responsibilities on various packages, EPC lower tier Subcontractors, and post-award subcontract administration. Reporting directly to the Subcontracts Manager, this role is essential in supporting the company’s engineering and senior management team during the construction phase of the project.

Requirements

Bachelor’s degree in engineering, Business, or a related field from an accredited university.
5-10 years of increasingly complex project related experiences with at least 3-5 years of dedicated experience in subcontracting for major capital projects in the petroleum industry.
Strong competence across multiple Supply Chain Management functional areas (subcontracts, procurement, logistics, warehousing, etc.).
Experienced in full cycle contracting and procurement - tendering, tender evaluation, clarification, negotiation, formation, and execution through to completion and close out.
Experienced in issuing correspondence, assessing changes and claims, analysis of progress and processing of invoices.
Demonstrated ability to develop reports for and presentations to management.
Expertise with a variety of computer programs (e.g., Office 365. MS Teams, Excel, Word DocuSign, and Adobe Acrobat)
Demonstrated interpersonal/teambuilding skills.
Strong written and oral communication skills.
Ability to build relationships quickly in multi-disciplinary, multi-cultural, and multi-company environments.
Ability to work well under pressure and manage multiple tasks and changing priorities within tight time frames.
Willing to see the project through long term.
A valid driver’s license and passport.

Nice To Haves

Preference slanted toward experience gained representing the owner/operating company and EPC Company.

Responsibilities

Provide end-to-end subcontract management through effective execution of subcontracts on the Project with close coordination with PMT stakeholders and EPC Counterparts.
Become conversant in Prime EPC Contract rights & obligations. Establish a sound understanding of the need for Contract flow-downs, obligations and interface roles of the Prime EPC Contractor while demonstrating assurances of the subcontractor’s compliance to the leadership team.
Coordinate with EPC team to manage major Subcontractors Contracts including Change management, claims, disputes, schedule extension, closeout and contract award.
Determine the appropriate type of contract (Lumpsum, Cost-Plus, Unit price, Time and Material, etc.) for different scopes.
Collaborate with project team (project managers, engineers and construction team) to align procurement & construction activities to support construction execution requirements and dates.
Review subcontract RFQ packages, proposals, bid recommendations and service agreements including terms and conditions, cost, schedule and other conditions necessary to meet project requirements for compliance with the Prime Contract and approved Contractor Execution Plans.
Maintain and optimize where needed project procurement and subcontract processes, procedures, templates, systems, and reporting.
Conduct procurement & subcontract activities aligned with established budget, schedule, quality, cost objectives.
Efficiently monitor, report and present key project performance indicators and subcontract statistics to PMT Leadership; highlight any activities that impact the project including both opportunities and/or potential risks.
Build relationships and coordinates activities with internal project stakeholders to ensure timely and accurate review and approval of all Sub-Contractor and internal documentation necessary to award purchase orders and subcontract agreements.
Ensure Prime Contractor commitment execution remains compliant with the individual Project Procurement and Subcontracts Plans.
Ensures effective communication of subcontract and relevant subcontract procurement activities to the project team (purchasing, logistics, quality control surveillance, supplier quality, trade compliance, expediting, etc.).
Maintains and provide suitable Management-level reporting of project budget information for subcontracting activities.
Evaluates and advises the Subcontracts Manager regarding any gaps, change orders, claims, and disputes.
Identify, resolve, and mitigate any issues relating to subcontractors’ performance while ensuring a positive working relationship.
Ensure that all subcontract activities within the area of responsibility are conducted in accordance with RGE Core Values, the Ethics Policy, and the Supply Chain Code of Conduct.