Subcontracts Manager

Chugach Government Solutions•Chesapeake, VA

2d•Onsite

About The Position

The Subcontracts Manager performs pre-award and post-award subcontract functions in support of prime contracts, providing technical and administrative support to ensure deadlines are met. The role independently awards, administers, and closes out subcontracts for supplies, materials, equipment, and services. It includes negotiating subcontracts, ensuring compliance with the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and company policies and procedures, and managing supplier relationships to meet project requirements. The manager mentors and supervises Subcontract Specialists and supports the Procurement Manager in overseeing the Subcontracting department’s day-to-day operations. The position is based in Chesapeake, Virginia, and is primarily performed in an office setting with standard office equipment and minimal potential for teleworking. The stated salary range is $110,000–$125,000, depending on experience.

Requirements

Bachelor’s degree in accounting, business, finance, contracts and contracting, purchasing, economics, supply chain management, or a related field; alternatively, five years of managerial and specialized purchasing experience. Education and experience may be substituted interchangeably.
Two years of demonstrated managerial, supervisory, or leadership experience, including direct personnel supervision, functional leadership, or management of complex subcontract portfolios and subcontractor performance.
Four years of specialized subcontracting experience focused on federal or government contracts.
Proficient knowledge of the FAR, DFARS, and other supplemental acquisition regulations.
Knowledge and experience with an automated procurement system.
Intermediate-level proficiency in Microsoft Office products, including Excel and Word.
Ability to pass any required pre-employment background check and drug test.
Ability to work independently and proactively interface with internal and external customers.
Effective verbal and written communication with people at all levels of a diverse organization and with suppliers and subcontractors.
Ability to work safely and comply with company policies, procedures, and standard operating procedures.
Ability to operate a computer in a standard office environment, communicate verbally and in writing, read and review information and charts, and perform analytical thinking using sound judgment.
Ability to sit, stand, and walk for extended periods and lift 25 pounds.

Nice To Haves

Working-level knowledge and experience with an automated procurement system.

Responsibilities

Manage all aspects of subcontracting processes for supplies, services, tools, equipment, subcontractors, and materials needed to support prime contracts.
Supervise and guide or train the subcontracting team, ensuring compliance with Chugach Corporate APPM.
Review purchase requests for completeness and accuracy and resolve discrepancies with requestors.
Source, negotiate, and procure materials and services through approved purchase requests.
Conduct market research, evaluate suppliers and subcontractors, issue RFPs, analyze offers, and select approved vendors according to source-selection criteria.
Draft, issue, and maintain subcontracts in the procurement system, keeping supplier information, pricing, delivery schedules, and terms accurate and current.
Track, manage, and expedite subcontracts; resolve discrepancies; manage modifications or cancellations; and document and communicate changes.
Upload task orders, modifications, and subcontract logs to the company portal.
Serve as a point of contact for subcontractors regarding updates, required work, and government deadlines.
Prepare weekly reports for the Procurement Manager on assigned work and upcoming and ongoing projects.
Review subcontract plans and specifications; analyze requirements; recommend revisions to statements of work or specifications; and determine contract type, milestones, and procurement plans.
Solicit proposals, prepare required documents, and analyze proposals for conformance with solicitations.
Establish subcontractor responsibility, develop negotiation strategies, and perform cost or price analysis to determine whether pricing is fair and reasonable.
Negotiate with potential subcontractors, recommend awards to Project Managers, and prepare award documentation.
Work with Operations staff and Engineering Inspectors or QC Representatives to resolve contract deficiencies.
Review subcontractor certificates of insurance for compliance.
Negotiate subcontract and task-order modifications; perform subcontract closeouts; issue termination notices; and review settlement proposals.
Serve as a point of contact for subcontracting audits and track corrective actions to ensure compliance.
Coordinate with the Procurement Manager and Subcontracts & Procurement Manager to address subpar vendor work, schedule breaches, and subcontract terms and conditions.
Complete mandated government and company training; communicate effectively with internal and external stakeholders; adhere to safety policies and company procedures; exercise independent judgment; and perform other related duties as assigned.