Subcontracts Manager

Calista Corporation•Huntsville, AL

About The Position

The Subcontracts Manager supervises Subcontract Administrators and manages the administration of complex government and commercial subcontracts, including CPFF, T&M, and FFP contracts, from cradle to grave. The role provides strategic oversight of subcontract administration and ensures alignment with organizational objectives, project requirements, contractual obligations, and applicable regulations. The manager leads complex subcontract negotiations; identifies and mitigates subcontractor performance and compliance risks; collaborates with subcontractors, internal teams, and government clients; develops and implements policies and procedures; and mentors subcontract administration staff. The position also oversees performance monitoring and reporting, coordinates audits and corrective actions, and manages subcontract closeout, including receipt of deliverables and processing of final payments.

Requirements

Bachelor’s degree in Business Administration, Contract Management, Supply Chain, or a related field; equivalent experience may be considered.
Minimum of 7–10 years of experience in subcontract administration or subcontracts management, including significant experience in government contracting environments.
Experience managing and developing teams, with the ability to foster a collaborative work environment and drive results.
Comprehensive understanding of FAR, DFARS, and government procurement regulations, with the ability to navigate complex regulatory frameworks.
Proven ability to lead negotiations for complex and high-value subcontracts, with a focus on risk management and compliance.
Strong analytical skills and the ability to assess risks, develop strategies, and make informed decisions.
Outstanding verbal and written communication skills, including the ability to present information to diverse audiences such as senior executives and government officials.
Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
Experience with contract management software.

Nice To Haves

Master’s degree.
Certified Professional Contracts Manager (CPCM), Certified Federal Contracts Manager (CFCM), or another relevant certification.
Active security clearance, such as Secret or Top Secret, or the ability to obtain a clearance if required.
Extensive experience in defense, aerospace, IT, or other regulated government industries.
Familiarity with advanced contract management systems and tools for performance tracking, compliance management, and reporting.

Responsibilities

Supervise Subcontract Administrators and ensure compliance with customer, contractor, and corporate obligations.
Provide strategic oversight of subcontract administration and develop and execute subcontracting strategies aligned with organizational objectives and project requirements.
Lead negotiations for complex subcontracts, ensuring favorable terms and compliance with FAR, DFARS, and other regulatory requirements.
Address challenging contractual issues involving subcontractors and internal stakeholders.
Identify and assess subcontractor performance and compliance risks, and develop and implement mitigation strategies.
Serve as a liaison among subcontractors, internal departments such as legal, finance, and project management, and government clients.
Develop, update, and implement subcontracting policies and procedures.
Mentor junior and mid-level subcontract administrators and foster continuous improvement and professional development.
Oversee subcontractor performance monitoring against contractual requirements and performance metrics.
Prepare and present subcontract performance and compliance reports to senior management and stakeholders.
Lead internal and external audits related to subcontract administration, address findings, and implement corrective actions.
Manage subcontract closeout, ensuring contractual requirements are fulfilled, deliverables are received, and final payments are processed in accordance with company policies and regulatory standards.