Subcontracts Manager

Brookhaven National Laboratory•Upton, NY

2d•Remote

About The Position

Brookhaven National Laboratory’s Procurement and Property Management Division is seeking a Subcontracts Manager experienced in high-dollar, complex procurements. The position oversees procurement and contractual agreements in support of the Laboratory’s mission and is responsible for the technical oversight, guidance, and leadership of purchasing and subcontracts professionals. The manager is authorized, within delegated authority, to financially obligate BNL to acquire products and services and reports to the Procurement Operations Group Manager. The role manages staff and resources in a high-volume environment, planning, developing, negotiating, awarding, and administering a variety of services, equipment procurements, and agreements under multiple contract types, including fixed-price and cost-reimbursement contracts. It also includes identification and tracking of customer-supplied or purchased property throughout the procurement lifecycle. The incumbent works collaboratively to improve acquisition practices, streamline processes, and maximize resources. The position may be performed remotely if the candidate is not local, with minimal travel to the Lab potentially required for fully remote employees. Occasional travel in support of Procurement or DOE activities is required. Visa sponsorship is not available. The full salary range is $128,900–$213,950 per year, with offers based on qualifications, education, experience, and internal peer group. The selected candidate must be able to obtain and maintain a DOE Uncleared Personal Identity Verification (UPIV) credential. Non-badged personnel, including visitors, must provide REAL-ID-compliant documentation for site access.

Requirements

Bachelor’s degree in a business-related discipline.
At least six years of full-time, directly related experience, including at least two years of supervisory and/or management experience.
Demonstrated ability to manage project deadlines and high-dollar, complex equipment and/or service procurements.
Thorough knowledge of the Federal Acquisition Regulations (FAR).
Familiarity with the Service Contract Act, EEO compliance, justifications for noncompetitive procurements, the Buy American Act, small-business subcontracting plans, certificates of cost and pricing data, and negotiation of standard and specialized terms and conditions.
In-depth understanding of the government procurement process from requirement inception through contract closeout, including requirements analysis, procurement-method selection, RFQ/RFP preparation, quote and bid evaluation, proposal evaluation and recommendations, cost and price analysis, negotiations, contract drafting, modifications, and documented award recommendations.
Ability to lead, manage, and motivate a high-performing team while maintaining compliance with policies and regulations.
Strong critical-thinking and problem-solving skills, including the ability to analyze complex challenges, develop solutions, and implement strategies that improve operational efficiency and effectiveness.
Ability to work in a scientific facility under stringent timelines to meet Laboratory needs.
Proficiency in Microsoft Word, Excel, and PowerPoint.
Ability to interact effectively and respectfully with a diverse and international population of internal and external customers.
Ability to communicate effectively and operate a computer effectively.
Must be able to obtain and maintain a DOE Uncleared Personal Identity Verification (UPIV) credential as a condition of employment.

Nice To Haves

Working knowledge of PeopleSoft.
Master’s degree in business.
Certified Procurement Professional (CPP) or similar certification in government procurement practices.
Experience working with legal counsel, project managers, engineers, cost estimators, and quality assurance personnel in a scientific or high-tech environment.
Experience with cost-type contracts.
Experience with research and development contracts.

Responsibilities

Provide technical oversight, guidance, and leadership to purchasing and subcontracts staff responsible for planning and executing subcontracts and other agreements.
Oversee procurement and contractual agreements for Brookhaven National Laboratory.
Procure equipment and services in accordance with Laboratory procurement policies and procedures.
Plan procurements, solicit and evaluate quotes and proposals, and use an automated procurement processing system as appropriate.
Solicit proposals or quotations from vendors and assess their responsiveness and reasonableness.
Conduct pre-proposal and kickoff meetings and facilitate and lead Source Selection Committees.
Advise user departments and staff on procurement methods and alternate products, and recommend substitutes where appropriate.
Review and monitor contracts and contract progress for compliance with procurement requirements, policies, and procedures.
Analyze vendor performance and determine acceptable standards.
Review change-order requests, make recommendations, and assist with cost and price analyses.
Ensure contract files comply with DOE, federal, state, local, and Laboratory regulations and policies.
Prepare memoranda, correspondence, and reports relating to contract processing and execution, and respond to contract-related questions from vendors and Laboratory staff.
Identify prospective proposers and sources, develop new sources of supply and service, and participate in vendor outreach.
Oversee negotiation and placement of Blanket Ordering Agreements, contracts, service agreements, loans, and lease agreements.
Negotiate contract terms and conditions, including leading negotiation teams as needed, to achieve outcomes in BSA’s best cost and business interests.
Improve operations, reduce turnaround times, streamline work processes, and collaborate to provide seamless customer service.
Research procurement matters, evaluate findings, and make independent decisions.
Supervise functional areas with critical Laboratory-wide impact, including lower-level exempt and nonexempt staff and other resources; may manage multiple functions.
Perform other related duties as assigned and, when directed, may act as Procurement Operations Manager in that manager’s absence.