Subcontracts Administrator

Modern Technology Solutions Inc•Dayton, OH

2d•$110,000 - $120,000•Remote

About The Position

MTSI is seeking a Subcontracts Administrator to manage the subcontracting process for moderately complex projects. The role involves preparing, negotiating, and administering subcontracts, ensuring compliance with regulations, and supporting project teams. It plays an important role in maintaining subcontractor relationships and supporting successful project execution. The position manages the full subcontracting lifecycle for government prime contracts, including solicitation, negotiation, administration, and closeout. It also works with proposal teams and subcontractors to develop and execute subcontracting plans, meet small-business utilization goals, and improve systems and processes. The role requires experience with multiple contract types, including Firm Fixed Price (FFP), Time and Material (T&M), and cost-type contracts (CPFF, CPIF), as well as complex negotiations involving terms and conditions. The stated pay range is $110,000–$120,000. Base pay may vary based on government contract ranges, job-related knowledge, skills, experience, and other factors. MTSI offers a range of medical, financial, and other benefits, dependent on the position offered. Applications are accepted on an ongoing basis, and the posting will be renewed periodically until the position is filled. The position requires the ability to obtain a Secret clearance.

Requirements

Superior written and verbal communication skills.
Strong leadership abilities.
Effective cross-functional teamwork skills.
Excellent analytical and quantitative skills.
Proficiency in data-driven decision-making and metrics tracking.
Proven problem-solving skills.
Ability to work in ambiguous environments and define scalable processes.
Ability to build trust and maintain professional relationships.
Ability to thrive in fast-paced, dynamic environments.
Proficiency in contract management software and Microsoft Office Suite, including Word, Excel, and PowerPoint.
Thorough knowledge of federal acquisition regulations (FAR/DFARS), subcontracting compliance requirements, and small-business utilization programs.
Bachelor's degree in Business Administration, Contract Management, Supply Chain Management, Finance, or a related field; a master's degree is also listed as desired.
0–2+ years of related experience in subcontract administration supporting federal government contracts; 4+ years is preferred.
Ability to obtain a Secret clearance.

Nice To Haves

Master's degree in Business Administration, Contract Management, Supply Chain Management, Finance, or a related field.
4+ years of experience in subcontract administration supporting federal government contracts.
Advanced degree or professional certifications such as CPCM or CPSM.

Responsibilities

Manage the subcontracting lifecycle for government prime contracts, from solicitation and negotiation through administration and closeout.
Review and analyze prime contract terms and conditions to identify subcontracting requirements and ensure compliance with applicable laws and regulations, including FAR and DFARS.
Develop and execute subcontracting plans with proposal teams and subcontractors, ensuring small-business utilization goals are met.
Identify and assess potential subcontractors, solicit competitive bids, and negotiate subcontract agreements to optimize cost, schedule, and performance.
Monitor subcontractor performance, including deliverables, milestones, and compliance with contractual obligations.
Maintain accurate records and documentation of subcontract agreements, modifications, and correspondence.
Facilitate communication and collaboration between subcontractors and internal stakeholders, including program managers and finance, to resolve issues and achieve project objectives.
Prepare subcontracting reports and participate in audits and reviews as required by government agencies.
Create and maintain systems and processes to streamline operations.
Negotiate and manage multiple contract types, including FFP, T&M, and cost-type contracts such as CPFF and CPIF.
Conduct complex negotiations, including negotiations of terms and conditions.