Subcontracts Administrator

Chenega Corp•Lorton, VA

About The Position

The Subcontracts Administrator performs cradle-to-grave subcontract administration and oversees all phases of the subcontract procurement lifecycle. The role works with contracts and subcontracts administration, leadership, subsidiary representatives, and other internal stakeholders to prepare NDAs, teaming agreements, and subcontract agreements; support bid and proposal efforts; and assist with special reporting and data calls. The position ensures adherence to corporate policies, procedures, and contractual requirements.

Requirements

Bachelor’s degree; alternatively, an associate’s degree and at least 2 additional years of experience, or a high school diploma or GED equivalent and at least 4 years of professional experience, may be used in lieu of education.
At least 3 years of experience administering federal government subcontracts.
Must complete a background check.
Working knowledge of government acquisition laws, regulations, and guidelines, including FAR/DFAR.
Business, logistics, and accounting knowledge.
Excellent verbal and written communication skills.
Strong organizational and time-management skills across multiple time zones, tasks, and customer needs.
Ability to work independently and in a team environment.
Working knowledge of Microsoft 365 (Word, Excel, PowerPoint, and Outlook), SharePoint, and Teams.
Ability to shift priorities quickly in a deadline-driven environment.
Willingness to help teammates with workloads when project volume is high.
Ability to occasionally work longer hours or weekends to meet project requirements.

Nice To Haves

Experience supporting subcontract administration and procurement activities within an Alaska Native Corporation (ANC) environment.
Experience negotiating routine to moderately complex subcontracts.
Working knowledge of Deltek Costpoint, Conga, or similar ERP systems.

Responsibilities

Manage cradle-to-grave subcontract administration activities.
Prepare, negotiate, and administer NDAs, teaming agreements, subcontract agreements, and purchase orders.
Conduct cost/price analysis to determine fair and reasonable pricing and negotiate contractual terms and conditions.
Ensure compliance with government customer requirements, company policies, and government regulations, including FAR/DFAR.
Support proposal efforts through pre-award planning, supplier sourcing, and RFPs/Qs.
Monitor subcontractor performance, deliverables, funding, and invoicing activities.
Create and maintain audit-ready subcontract files, records, and contract management systems.
Identify and mitigate contractual and business risks.
Provide subcontract guidance to program teams and management.
Support audits, reporting requirements, and subcontract closeout activities.
Perform other duties as assigned.