Subcontract Analyst

LLNL•Livermore, CA

3d•Hybrid

About The Position

Lawrence Livermore National Laboratory (LLNL) is seeking a Subcontract Analyst to solicit, negotiate, award, and administer various types of subcontracts for commercial and non-commercial supplies and services. This role involves negotiating and administering moderate to high value, fixed price, cost reimbursable, unique, and/or unusual complex subcontracts in accordance with applicable regulations. The position is within the Procurement Department and may be filled at two levels (F04.3 or F04.4) based on experience. The higher level will involve additional responsibilities related to highly complex and sensitive subcontract administration, serving as a senior-level technical resource, and potentially managing or mentoring other analysts.

Requirements

Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
Bachelor’s degree in business administration or related field, or equivalent combination of education and related experience.
Significant experience negotiating and administering subcontracts with unusual and/or complex terms and conditions.
Significant experience applying price analysis techniques to determine the best value for an organization.
Working and practical knowledge of theories, practices, procurement techniques and methods such as DOE Acquisition Regulations (DEAR)s and/or Federal Acquisition Regulations (FAR)s, cost accounting standards, business law, government regulations, commercial business practices and Generally Accepted Accounting Principles (GAAP).
Experience developing and writing a variety of contract types, including fixed price subcontracts and purchase orders, cost reimbursable contracts, and blanket agreements.
Ability to analyze and solve complex problems that are diverse and multi-faceted, including sound decision-making skills with ability to be innovative, assess complex situations, recommend appropriate actions, and implement solutions.
Proven leadership skills and/or project management experience.
Advanced verbal and written communication and strong interpersonal skills necessary to interact effectively within a diverse team environment, program managers, clients, customers, and external vendors and in providing a high level of customer service.
Effective organizational skills and ability to work in a faced-paced environment while simultaneously handling a diverse and varied workload, including ability to work independently toward goals and objectives.
Extensive experience drafting, negotiating, awarding, and administering high dollar value, highly unusual and complex subcontracts, including advanced knowledge of government and commercial subcontracts using best value techniques and determining reasonableness of cost and price (F04.4 level).
Extensive leadership and/or project management experience with the ability to lead and/or mentor subcontract analysts (F04.4 level).
Experience interpreting complex technical specifications, statements of work, and processes to effectively engage with a diverse range of staff including vendors, managers and programmatic scientists and engineers (F04.4 level).

Nice To Haves

Demonstrated ability to effectively use AI tools and technologies to improve work quality and productivity.
Experience in (a) supporting national and global security programs and/or (b) soliciting, negotiating, awarding, and administering construction contracting.
Willingness and ability to travel in support of DOE/NNSA, and other federal sponsors.

Responsibilities

Apply and interpret established procurement policies, procedures, and processes, ensuring compliance with internal and external business standards, and Department of Energy/National Nuclear Security Administration (DOE/NNSA) requirements.
Assist organizations in all activities related to the placement of complex subcontracts, including developing statements-of-work, identifying sources, and participating in overall acquisition planning.
Review requisitions for completeness, ensure appropriate subcontract form, identify prospective bidders, participate in vendor surveys, prepare, and issue solicitations, host site visits and issue addendums.
Evaluate quotations and proposals, determine final vendor selection, negotiate applicable terms and conditions, negotiate price and delivery terms or project schedule, and award subcontracts.
Administer multi-faceted and moderate to high dollar value subcontracts from award through close-out, including participating on project teams, maintaining file documentation, managing vendor performance, negotiating subcontract modifications, approving invoices, and reviewing close-out documentation.
Analyze and interpret data with multiple factors and criteria to develop practical solutions for complex and diverse problems.
Prepare reports and responses to audits or reviews, develop and write complex and technical best value source selection correspondence, and provide recommendations.
Serve as a knowledge leader and technical resource, interfacing between subcontractors and Laboratory personnel.
Collaborate with and lead procurement personnel and projects, and interact with internal customers, managers, team members, and external vendors.
Perform other duties as assigned.
Evaluate and administer highly complex, sensitive, and unique subcontract proposals from award through close-out, including frequent negotiation of multi-faceted, high-dollar value, unique and/or specialized requirements (F04.4 level).
Serve as a senior-level technical resource and interpret highly complex technical specifications, statements of work, and processes (F04.4 level).
Manage complex projects, function as a project leader and/or serve as a supervisor or mentor to other subcontract analysts (F04.4 level).