Subcontract Administrator

Aecon•Scarborough, ON

About The Position

Scarborough Transit Connect (STC) is a joint venture between Aecon and FCC Canada Ltd. selected by Metrolinx to deliver the Scarborough Subway Extension – Stations, Rail and Systems (SSE-SRS) package. The Scarborough Subway Extension will bring the TTC’s Line 2 subway service nearly eight kilometers farther into Scarborough, extending from Kennedy Station to Sheppard Avenue and McCowan Road. This project aims to replace Line 3 (the Scarborough RT), reducing travel times and improving access to jobs, schools, and other key destinations. STC is seeking a Subcontract Administrator to join their team for this significant infrastructure project.

Requirements

Civil Engineering / Construction / Legal / Business Administration related post-secondary education, Supply Chain Management or an equivalent combination or relevant technical training and experience.
3+ years of experience in contract administration and coordination; large scale infrastructure or rail transit project experience would be a strong asset.
Experience with cost reimbursable subcontracts and time and material subcontracts is strongly recommended.
Experience preparing and issuing subcontracting documentation is required.
Strong awareness of construction law and Construction Act.
Strong business acumen.
Effective communication and negotiation skills, both verbal and written.
Advanced knowledge in Microsoft Office products.
Ability to conduct business ethically and act with discretion when handling sensitive information.
Ability to work under pressure and multitask.
A dedicated team player with exceptional interpersonal skills.
Strong attention to detail.

Nice To Haves

large scale infrastructure or rail transit project experience would be a strong asset.

Responsibilities

Administer assigned subcontracts, maintaining a continual review of progress and providing management with information regarding projected financial or difficulties.
Work with subcontractors to determine subcontract rates and resource lists.
Ensure subcontractors operate on a transparency principle related to all rates and change requests.
Coordinate with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration, and other major matters.
Administer information programs to ensure mutual understanding of subcontract terms and conditions.
Ensure subcontractors compliance with subcontract requirements.
Verification and negotiation of Change Request Forms and change issues with subcontractors.
Identification and implementation of record keeping validating potential change orders.
Keep record of change management/issue logs and provide summary reports.
Handle variation/rate changes and delay issues.
Ensure timely and accurate contractual correspondence and notices.
Conduct subcontractor performance evaluation per established procedure and maintain its record.
Maintaining excellent relationships with client, stakeholders, and subcontractors.
Arrange subcontractor kickoff meetings and review meetings and maintain meeting minutes.
Review and validate commercially subcontract invoices and progress bills and communicate issues with subcontractors.
Coordinate and manage the closeout process to ensure all contractual obligations are fulfilled.
Other duties that may be assigned by Commercial Management.