Subcontract Administrator

Bosch Building Technologies LLC•Phoenix, AZ

3d•Onsite

About The Position

The Subcontractor Administrator supports subcontractor onboarding, contract administration, and compliance management, including agreements, documentation, and invoicing. This role serves as a liaison between subcontractors and project teams, ensuring accurate records, timely processing, and audit readiness.

Requirements

At least 3 years of experience in a construction environment, specifically in insurance, contract management, or compliance.
Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Ability to manage and analyze compliance documents, including contractor licenses, certificates of insurance, and lien releases.
Excellent attention to detail for maintaining compliant audit files and supporting internal and external audit requests.
Demonstrated ability to work under pressure, multi-task, and meet deadlines.
Strong organizational and time-management skills to coordinate the Subcontractor pre-qualification process and manage compliance activities.
Customer service-focused mindset to assist Subcontractors and internal teams with inquiries.
Excellent communication and interpersonal skills to collaborate with the operations team and other stakeholders.
Construction projects accounting experience

Nice To Haves

Bachelor’s Degree in Business Administration, Contract Management, or a related field.
At least 5 years of experience in a construction environment, specifically in insurance, contract management, or compliance.
Experience with Certified Payroll and Owner-Controlled Insurance Programs (OCIP).
Knowledge of subcontractor procedures, practices, and compliance standards.
Familiarity with month-end and year-end close activities in a contract or compliance environment.
Previous experience managing and interpreting Master Agreements or agreement modifications.
Experience supporting special projects related to contract or compliance management.

Responsibilities

Coordinate and manage the Subcontractor pre-qualification process
Administer and distribute Master Agreements for Subcontractors
Review Agreement modifications providing advice and interpretation to Ops team
Analyze and manage required compliance documents including contractor’s license, certificates of insurance, insurance endorsements & lien releases
Issue Work Authorizations & Change Orders
Review and process Subcontractor monthly invoices
Review of Contracts for Subcontractor
Assist Subcontractors & Bosch PM’s with contract or status inquiries
Support month-end and year-end close activities
Monitor timely submission of Certified Payroll & OCIP as related to compliance
Maintain compliant audit files and support internal and external audit requests
Maintain current knowledge of relevant subcontract procedures and practices
Special projects as assigned
Other duties as assigned