Studio Project Coordinator
About The Position
The Studio Project Coordinator performs administrative duties for assigned collections or programs supporting new line development for business segments or customers, including Residential, Commercial, DIY, Converting, and Customs. The coordinator ensures projects are completed on time as directed by the VP of Product Development, Director of Studio Operations, Sr. Creative Designer, or other supervisors, and serves as a liaison between the design studio and other departments to support accurate product development. The role coordinates collection schedules and materials, records meeting notes, manages communications and collection data, and supports product review, asset management, reporting, budgets, presentations, vendor coordination, and special projects. The work takes place in a general office and manufacturing environment.
Requirements
- College degree in a business- or art-related field.
- Strong proficiency in Adobe Creative Suite and Microsoft Office.
- Excellent communication and presentation skills and working knowledge of artistic definitions.
- Advanced organizational and time-management skills, with the ability to effectively manage multiple projects.
- Proactive team player with demonstrated ability to carry out assignments independently.
- Strong attention to detail.
Nice To Haves
- At least 2 years of related professional experience preferred.
Responsibilities
- Manage priorities across multiple collections for various business segments.
- Prepare materials and schedule meetings to complete collections and meet line plan dates.
- Take thorough notes for the stylist during collection line direction, design, and color meetings.
- Use computer software for data entry, presentations, spreadsheets, and image adjustments.
- Manage communications between departments and with outside vendors.
- Analyze sales data and create survey boards.
- Attend meetings with other departments as needed, including PFG, Sample Book, and Graphics.
- Enter relevant collection information accurately in SAP, DAM, and Smartsheet.
- Create collection layouts and prepare materials for the bindery.
- Review finished product against digital assets, upload images to the DAM, and enter metadata.
- Photograph or scan specialty product for graphics and the website.
- Create design and colorway names for residential and commercial products.
- File copyright applications online.
- Create detailed reports and manage collection budgets.
- Ship packages.
- Create tradeshow presentations.
- Assist with special projects, including top sellers, trend boards, and sales presentations.
- Schedule outside design vendors and process purchased artwork, including organizing and filing archival and purchased art.
- Retrieve product samples from marketing services.
- Perform other duties as assigned.
